Accounts Payable Executive

Position Summary :

To enhance the performance of Archetype Hong Kong through: • Delivery of AP & AR support for Archetype Hong Kong, AP support for Agent3 & Archetype Australia. • Driving ongoing improvement in billing service delivery efficiency and effectiveness. • Assistance in Month End and Audit responsibilities • Working hours from 8:00am to 5:00pm, Monday to Friday

Systems & Skills • Maconomy Previous use preferable but not mandatory • Excel good understanding of excel and pivot tables. • Microsoft office • Strong English communication skills • Comfortable with the use and development of new systems and processes. • Use of Comshare to produce finance reports for the group Responsibilities Finance and transactional services • Deliver client and Intercompany billing service to Archetype Hong Kong that is controlled, accurate and timely, adheres to appropriate accounting standards and is responsive to internal and external client needs, while maintaining integrity and efficiency of operation. • Ensure Sales invoices are delivered to client via post or email on a timely manner • Post Vendor invoices for Aus & HK in a timely manner for payment. • Post petty cash and bank journals in a timely manner. • Ensure the maintenance of standing data within Maconomy, supporting all financial processes, in a timely and accurate fashion. Record and process Amex spend in Aus and HK. • Ensure the timely closure of Track-FIN tickets and email requests. • Ensure that Google Drive and Google sheet data is stored timely and accurately. • Assisting to create system generated Vendor payment runs and loading to online banking for approval. • Run missing timesheet reports for the office using Maconomy. • Purchase requisition through Maconomy support Management Accountant roll out and testing

Finance management

• Build strong relations with local office manager, finance staff & client leads to ensure that Invoicing information Files are updated accurately and timely to meet internal deadlines and to support local office service requests. Ownership of Billing • Schedule and supporting documentation required. • Reconciliation of Bank Balance on a monthly basis • Reconciliation of Trade Creditors and Debtor balances • Reconcilitation of Intercompany balances. • Assist with preparation of monthly Time, Revenue & Capacity Planning Report • Preparation of balance sheet schedules • Accurate updation of HK Income tracker with Billing / invoice number / SOW/ Project billing details