Accounts Payable Analyst_UK

Mission/

• Invoice Processing
• Data Entry
• Payments Processing
• Query Handling

ESSENCE OF ROLE- Key Responsibilities1

• Ensure all invoices are properly matched to credit notes and purchase orders (3 way match)
• Identify purchase order requirements
• Process and clear down payment requests
• Create recurring payment document
• Manage goods received not invoices and vice versa
• Update vendor data

2

• Scan documents (POs, Credit Notes and Delivery Notes)
• Interpret documents pertaining to terms and conditions of trade/ sale
• Archive Document
• Manual entry if scanning solution is unable characters

3

• Run automatic payment
• Create payment proposal
• Send payment file

4

• Clarify unreconciled payments (retrospective payment)
• Follow up outstanding/incomplete invoices with vendors by email/ fax/ telephone and track the follow up process
• Handle vendor queries
• Manual input into system when mismatch in purchase orders

5

• Ensure high level of accuracy in Invoice processing
• Resolve queries (internal and external) related to invoices within defined turnaround time
• Adherence to process SLAs
• Participate in process improvement initiatives to increase efficiency in invoice processing

6

•               Maintain documents relating to SOX Compliance and Internal Controls

7

• Display good team player skills
• Responsible for own learning and development with guidance from team leader / manager
• Ensure a customer centric and partnership approach to develop strong relationships with other working groups
• Effective communication of issues across the SSC and working groups

PERSONAL SPECIFICATIONS

Bachelors degree in Commerce / Masters degree in CommerceX

1 3 years relevant experienceX

Understanding of Accounts Payable process X

Understanding of Banking processes, Swift Codes and internet banking transactionsX

Knowledge of SAP ERP system X

Knowledge of Local GAAPX

Knowledge of SOX, and IFRS X

Experience in a SSC/ BPO/ KPO X

Good knowledge of MS Office (Word, Excel and Outlook)X

Fluency in English (both written and oral)X

Good analytical skillsX

Ability to be flexible with job duties and scope of workX

GLOBAL PERFORMANCE DRIVERSFUNCTIONAL SKILLS