Posted:1 week ago|
Platform:
Remote
Full Time
Role & responsibilities Accounts Receivable (AR): Follow up with U.S.-based customers on invoices sent , ensuring timely payments Maintain accurate records of follow-ups, commitments, and collections in QuickBooks Online Send email reminders, payment statements, and formal escalation notices as per aging Track and analyze the Accounts Receivable Aging Report weekly Collaborate with Sales and Project Management to resolve invoice discrepancies or disputes Help reduce DSO (Days Sales Outstanding) through proactive communication and consistent outreach Document all follow-up activity and generate weekly AR reports for management Accounts Payable (AP): Review, validate, and enter vendor invoices into QuickBooks against matching Purchase Orders Monitor payment due dates and ensure timely vendor payments (ACH, wire, checks) Coordinate with suppliers and internal procurement teams to resolve billing mismatches Prepare and maintain AP Aging Reports Support monthly close activities with accurate bill tracking and reconciliations Maintain compliance with internal approval workflows for vendor payments Ensure all supporting documents (invoices, approvals, Work Orders) are properly filed and recorded Reporting & Collaboration: Submit weekly updates on AR collections and AP disbursements to the finance team Highlight aging risks, disputed invoices, or vendor issues to the AR/AP Manager Maintain clear communication and cross-functional coordination across finance, sales, and operations Preferred candidate profile 3+ years of experience in AR follow-up and AP processing (U.S. clients preferred) Strong hands-on experience with QuickBooks Online Familiarity with CRM platforms Proficient in MS Excel for reporting and reconciliations Excellent written and verbal communication in English Organized, detail-oriented, and deadline-driven
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