Accounts Executive - QuickBooks Specialist

Accounts Executive - US Accounting (QuickBooks Specialist)

Job Summary:

We are seeking a detail-oriented Accounts Executive with strong experience in US Accounting practices and proficiency in QuickBooks Online/Desktop. The candidate will be responsible for managing day-to-day bookkeeping operations, ensuring compliance with accounting standards, and supporting financial reporting needs for our clients.

Roles and Responsibilities:

• Understand the clients business, their requirements and develop a close business relationship
• Act as SPOC for clients. Keep records of customer interactions and transactions, recording details of inquiries, complaints, and comments, as well as actions taken.
• Maintain accurate and up-to-date general ledgers, journals, and accounts in QuickBooks.
• Record financial transactions including vendor bills, customer invoices, payments, receipts, payroll entries, credit card charges, and bank transactions.
• Perform bank and credit card reconciliations on a monthly basis.
• Prepare Accounts Payable (A/P) and Accounts Receivable (A/R) aging reports, and follow up on outstanding balances.
• Assist in the preparation of financial statements, cash flow statements, and management reports.
• Review and reconcile discrepancies found in records.
• Maintain proper filing and documentation of financial information.
• Support budgeting, forecasting, and internal audit processes where needed.

Qualifications:

• Education:

   Graduation or Post Graduation

• Experience:

   Having experience in handling UK/US/FE-based clients with proven bookkeeping experience with 25 years in US Accounting environment.
• Strong working knowledge of QuickBooks (Online/Desktop), ADP Payroll.
• Proficiency in Microsoft Excel and Google Workspace (spreadsheets, reports, pivot tables).
• Excellent organizational skills with attention to detail and accuracy.
• Ability to handle multiple priorities and meet deadlines.
• Strong communication skills to coordinate with US clients and teams

Preferred Skills

• Experience with third-party accounting tools integrated with QuickBooks (e.g., Bill.com, ADP, Expensify).
• Prior experience in working with

  outsourced accounting/bookkeeping firms

  managing US clients.
• Proficiency in Microsoft Excel and Google Workspace (spreadsheets, reports, pivot tables).
• Excellent organizational skills with attention to detail and accuracy.
• Knowledge of payroll processing and multi-state sales tax.
• Self Learning Attitude.

hr@ossisto.com