Accounts Executive And Office Assistant

Job Title:

• Member Billing:

  Prepare and issue accurate quarterly maintenance invoices to all society members in a timely manner.

• Payment Follow-up:

  Diligently follow up with members on outstanding payments, ensuring timely collection and maintaining accurate records of receivables.

• Accounts Payable:

  Manage and process accounts payable, including verifying invoices, obtaining necessary approvals, and ensuring timely payments to vendors.

• Vendor Contract Review:

  Review and understand contracts with various vendors to ensure compliance with terms and conditions.

• Vendor Liaison:

  Serve as the primary point of contact for vendors, addressing their queries, resolving discrepancies, and maintaining positive working relationships.

• Financial Record Keeping:

  Maintain organized and up-to-date financial records, including receipts, payments, and other relevant documentation.

• Reporting:

  Assist in the preparation of periodic financial reports as required by the Managing Committee.

• Compliance:

  Ensure adherence to all relevant accounting principles and co-operative society regulations.

• General Accounting Support:

  Provide general accounting and administrative support to the Managing Committee as needed.

Qualifications and Skills:

• Bachelor's degree in Accounting, Commerce, or a related field.
• Proven experience (typically 2-4 years) in handling accounts, preferably in a similar role or within a co-operative housing society.
• Strong understanding of basic accounting principles and procedures.
• Proficiency in using accounting software and MS Office Suite (especially Excel).
• Excellent organizational and time-management skills with a keen attention to detail.
• Strong communication and interpersonal skills to effectively interact with members and vendors.
• Ability to work independently and proactively.
• Familiarity with co-operative society accounting practices and regulations would be an advantage.
• Integrity and a high level of ethical conduct.