Job Title: Accounts Executive Location: Sigma IT Park Co-operative Housing Society, R203/204, Rabale, Navi Mumbai, Maharashtra About Sigma IT Park Co-operative Housing Society: Sigma IT Park Co-operative Housing Society is a well-established IT park at Rabale, Navi Mumbai. We are committed to providing a comfortable and well-maintained environment for our members. We are seeking a proactive and detail-oriented Accounts Executive to manage our financial operations efficiently. Responsibilities: Member Billing: Prepare and issue accurate quarterly maintenance invoices to all society members in a timely manner. Payment Follow-up: Diligently follow up with members on outstanding payments, ensuring timely collection and maintaining accurate records of receivables. Accounts Payable: Manage and process accounts payable, including verifying invoices, obtaining necessary approvals, and ensuring timely payments to vendors. Vendor Contract Review: Review and understand contracts with various vendors to ensure compliance with terms and conditions. Vendor Liaison: Serve as the primary point of contact for vendors, addressing their queries, resolving discrepancies, and maintaining positive working relationships. Financial Record Keeping: Maintain organized and up-to-date financial records, including receipts, payments, and other relevant documentation. Reporting: Assist in the preparation of periodic financial reports as required by the Managing Committee. Compliance: Ensure adherence to all relevant accounting principles and co-operative society regulations. General Accounting Support: Provide general accounting and administrative support to the Managing Committee as needed. Qualifications and Skills: Bachelor's degree in Accounting, Commerce, or a related field. Proven experience (typically 2-4 years) in handling accounts, preferably in a similar role or within a co-operative housing society. Strong understanding of basic accounting principles and procedures. Proficiency in using accounting software and MS Office Suite (especially Excel). Excellent organizational and time-management skills with a keen attention to detail. Strong communication and interpersonal skills to effectively interact with members and vendors. Ability to work independently and proactively. Familiarity with co-operative society accounting practices and regulations would be an advantage. Integrity and a high level of ethical conduct.
Job Description: Society Manager Organization: Sigma IT Park Co-operative Society Location: Sigma IT Park, Rabale, Navi Mumbai, Maharashtra About Sigma IT Park Co-operative Society: Sigma IT Park Co-operative Society is responsible for the efficient management and maintenance of the common areas and facilities within the Sigma IT Park. We are committed to providing a safe, clean, and well-maintained environment for all our members and stakeholders. Job Title: Society Manager Reporting To: Managing Committee of Sigma IT Park Co-operative Society Job Summary: The Society Manager will be responsible for the smooth and efficient day-to-day operations of the Sigma IT Park Co-operative Society. This role requires strong organizational, communication, and interpersonal skills to effectively coordinate with various internal and external stakeholders, ensuring the upkeep and functionality of all common amenities and services. The Manager will be the primary point of contact for operational matters and will work closely with the Managing Committee to implement their directives and ensure compliance with society rules and regulations. Responsibilities: Operational Management: Oversee and manage all day-to-day operational activities of the Society. Ensure the timely and effective delivery of all essential services within the IT Park. Develop and implement operational procedures and protocols to enhance efficiency. Handle member queries and grievances promptly and professionally. Maintain accurate records of all operational activities, maintenance schedules, and vendor contracts. Coordination with Agencies: Security: Liaise with the contracted security agency to ensure adequate security measures are in place and effectively implemented throughout the IT Park. Monitor their performance and address any security-related concerns. Housekeeping: Coordinate with the housekeeping agency to maintain high standards of cleanliness and hygiene in all common areas. Monitor their performance and ensure adherence to agreed-upon schedules and quality standards. Electrical: Coordinate with the electrical maintenance agency for the regular upkeep, maintenance, and repair of all electrical installations within the common areas. Ensure compliance with safety regulations and timely resolution of electrical issues. Lift Maintenance: Coordinate with the lift maintenance agency for the regular servicing, maintenance, and repair of all lifts within the IT Park. Ensure adherence to safety standards and prompt resolution of lift malfunctions. Sewage Treatment Plant (STP): Coordinate with the STP operation and maintenance agency to ensure the efficient and environmentally compliant operation of the STP. Monitor its performance and ensure adherence to regulatory guidelines. Other Agencies: Coordinate with other service providers as required (e.g., Fire and safety, landscaping, pest control, waste management). Vendor Management: Manage relationships with all external service providers and vendors. Ensure adherence to contractual terms and service level agreements. Monitor vendor performance and escalate any issues to the Managing Committee. Assist in the vendor selection process as required. Compliance and Safety: Ensure compliance with all applicable laws, rules, and regulations related to co-operative societies and building maintenance. Implement and monitor safety procedures in all common areas. Coordinate with relevant authorities for inspections and certifications as required. Communication and Reporting: Serve as the primary point of contact for operational matters for members and external agencies. Prepare regular reports on operational activities, maintenance status, and any significant issues for the Managing Committee. Communicate effectively with the Managing Committee, members, and service providers. General Administration: Assist in organizing meetings and preparing agendas and minutes as required. Handle any other administrative tasks as assigned by the Managing Committee. Qualifications and Experience: Bachelor's degree in any relevant field (e.g., Business Administration, Property Management). Proven experience (minimum 5 years) in property management, facility management, or a similar role, preferably in a residential or commercial complex. Experience in coordinating with various service agencies (security, housekeeping, maintenance, etc.). Strong understanding of building operations and maintenance procedures. Familiarity with co-operative society rules and regulations (desirable). Excellent communication (written and verbal) and interpersonal skills. Strong organizational, problem-solving, and time-management skills. Ability to work independently and as part of a team. Proficiency in basic computer applications (MS Office Suite). Skills: Coordination and Liaison Vendor Management Problem-Solving Communication (Written & Verbal) Interpersonal Skills Organization and Planning Time Management Attention to Detail Basic Financial Literacy Knowledge of Building Operations