Accounts Coordinator - Billing & Invoicing (US Process)

Accounts Coordinator - Billing & Invoicing

Key Responsibilities

• Coordinate with internal departments (Operations, Dispatch, Payroll, AR) to collect and validate billing inputs.
• Prepare and issue accurate, professional invoices based on approved job data.
• Maintain structured billing folders and ensure all documentation is organized, consistent, and auditable.
• Perform data checks to prevent duplication, misreporting, or errors in client submissions.
• Track invoice status, update logs, and follow up on pending or disputed items.
• Prepare weekly and monthly reports summarizing billing progress and revenue realization.
• Provide support to Accounts Receivable for reconciliations and client communications.
• Suggest small but meaningful improvements in templates, workflows, and documentation standards.
  

Requirements

Education:

• Bachelor's / Master's degree in Commerce, Business Administration, or Accounting.
  

Experience:

• 2-4 years in billing, coordination, or back-office finance for US clients.
• Experience in logistics, construction, or service-based BPO preferred.
  

Skills & Software Knowledge

• Accounting Software: QuickBooks (preferred), Sage, Xero, Zoho Books, or similar tools.
• TMS Tools: Exposure to McLeod, Axon, or Tailwind preferred.
• Excel / Google Sheets: Strong data management and reporting skills.
• Collaboration Tools: Outlook, Teams, Slack, or Google Workspace.
• Excellent English (spoken and written).
• Organized, detail-oriented, and deadline-driven
  

Benefits

• Gain hands-on exposure to US accounting and logistics billing processes.
• Work in a culture focused on fairness, precision, and ownership.
• Clear career growth into AR Analyst or Senior Billing Coordinator roles.