Accounts & Admin Executive

Role SummaryWe're seeking a hands-on

Accounts & Admin Executive

who can manage day-to-day accounting (GST, TDS, PF/ESI, bookkeeping, AR/AP) and keep our office running smoothly (assets, vendors, facilities, travel, procurement). You'll work closely with the founders and our external CA/CFO partners.Key ResponsibilitiesAccounting & ComplianceMaintain books of accounts (daily entries, journals, ledgers, trial balance) and monthly

bank/credit card reconciliations

.Handle

AP/AR

: vendor bills, POs/GRNs, payments; client invoicing, receipt tracking, follow-ups.

GST

: prepare workings, input/output reconciliation, GSTR-1/3B data preparation, coordinate with CA for filing.

TDS

: deduct, prepare challans, vendor reconciliation (26AS), support quarterly returns.

PF/ESI/Professional Tax

: monthly challans, employee-wise reconciliation; coordinate with external PF/ESI vendor.Petty cash management, imprest accounting, and

expense policy

compliance.Support

year-end closure

, audits (statutory, tax, GST), and

compliance calendar

updates.Maintain

fixed asset register

, capitalization, depreciation schedule; AMC/ warranty tracking.Administration & Office Ops

Front-office & facility

coordination: housekeeping, security, meeting rooms, pantry supplies.

Procurement

: compare quotes, create POs, vendor onboarding, maintain contracts & renewals.

Asset management

: laptops/peripherals issuance/return, tagging, health checks, repairs, inventory.

Travel & logistics

: cabs, hotels, visitor passes; event support (trainings, celebrations).

Office records

: agreements, licenses, insurance, NOCs; renewals tracker.Assist HR/Payroll: salary inputs (attendance/timesheet cut-offs), reimbursements, F&F checklists.Coordinate with building management for access, parking, maintenance tickets.

Must-Have Qualifications

B.Com/M.Com (or equivalent) with

35 years

relevant experience in

SME/IT services

environment.Solid working knowledge of

GST, TDS, PF/ESI, PT

and India compliance timelines.Hands-on with

Zoho Books/Tally

,

Excel/Google Sheets

(VLOOKUP/XLOOKUP, Pivot, basic formulas).Experience with

asset registers

, vendor management, and facilities operations.Clear, professional communication in

English & Tamil

.Good to HaveExposure to

invoice discounting

, client portals, e-invoicing, and GST reconciliation tools.Basic understanding of payroll inputs and HRIS.Prior coordination with

external CA/CFO

firms.Skills & TraitsHigh ownership, accuracy, and confidentiality.Process-driven, deadline-oriented; ability to juggle multiple tasks.Negotiation and vendor management skills; cost-conscious mindset.KPIs (What success looks like)Zero missed filings;

on-time GST/TDS/PF/ESI

challans.

D+1

bank/credit card reconciliation;

EOM +5

books closure.95% vendor payments and client invoices processed

on schedule

.Accurate asset inventory; <2% variance in quarterly checks.SLA compliance for facilities tickets and procurement turnaround.Tools We UseZoho Books/QuickBooks/Tally, Excel/Google Sheets, Google Workspace, Slack, Asset/Inventory tracker.