Accountant & Administration

Position: Accountant

Location: Remote

Employment Type: Full-time

Reports To: Finance Manager / Director

About the Role

We are looking for an analytical, detail-oriented, and extremely proactive Accountant to manage complete accounting operations for multiple companies within the group. The ideal candidate must think critically, solve problems independently, and ensure accuracy by fully auditing all transactions. Fluent English is mandatory due to cross-company and international coordination.

Key Responsibilities

1. Multi-Company Accounting

• Maintain full accounting for several group companies simultaneously.
• Prepare entity-level and consolidated financial statements.
• Ensure consistent policies and compliance across all companies.
  

2. Profit & Loss, Reporting & Analysis

• Prepare monthly and annual Profit & Loss statements for each company.
• Analyse revenue, expenses, margins, variances, and financial KPIs.
• Provide management with actionable financial insights.
  

3. Invoicing, Billing & Purchase Orders

• Issue sales invoices for all companies based on project, retainer, or service data.
• Review, process, and track purchase orders from creation to closure.
• Manage billing between group companies (intercompany transactions).
• Handle invoicing and reconciliation with outsourcing companies or external partners.

4. Transaction Audit & Internal Controls

• Audit and verify all transactions across all companies.
• Ensure proper approvals, documentation, and coding.
• Identify irregularities, errors, or risks and rectify immediately.

5. Accounts Payable, Receivable & Payment Splitting

• Process invoices, vendor payments, and staff reimbursements.
• Manage payment splitting across multiple entities for shared suppliers.
• Track receivables and ensure timely collections.
• Maintain accurate supplier and customer reconciliations.

6. Expense Management

• Review business expenses, ensure policy compliance, and post correctly.
• Categorise expenses accurately for reporting, budgeting, and tax purposes.
• Optimise expense controls across all companies.
  

7. Payroll & Salary Payments

• Prepare monthly payroll data for all employees.
• Ensure accurate and timely salary payments for each company.
• Maintain confidential employee compensation records.
• Handle statutory deductions, social contributions, and tax compliance.

8. Tax, Compliance & Filing

• Assist with VAT, corporate tax, payroll taxes, and regulatory filings.
• Maintain accurate documentation for internal and external audits.
  

9. Budgeting & Forecasting

• Assist with multi-company budgets, cash flow forecasts, and cost analysis.
• Identify inefficiencies and recommend improvements proactively.

Skills & Qualifications

Required

• Bachelors degree in Accounting, Finance, or related field.
• Experience managing accounting for multiple companies.
• Strong understanding of accounting principles and auditing practices.
• Fluent English (written and spoken).
• Proficiency in accounting software (QuickBooks, Xero, SAP, or similar).
• Excellent Excel skills (pivot tables, VLOOKUP, reconciliations).
• Ability to manage high volumes of transactions across multiple entities.

Critical Must-Have Traits

• Extremely proactive — takes initiative without waiting for instructions.
• Strong critical thinking and problem-solving ability.
• Able to audit and validate information independently end-to-end.
• High accuracy, ownership, and organisational discipline.

Preferred

• Experience with intercompany accounting and outsourcing billing.
• Experience in payroll for EU/EEA countries.
• Exposure to external audits.

ACCA/CPA is a plus.