Account Executive

Key Responsibilities1. Vendor & Purchase Management

• Coordinate with vendors for office supplies, services, printing, travel, logistics, and training material procurement.
• Maintain vendor database, quotations, comparatives, and pricing records.
• Process vendor bills, manage follow-ups, and track payments.
• Ensure timely renewals of AMC, subscriptions, software licenses, and service agreements.

2. Billing, Expense & Accounting Support

• Prepare and maintain monthly expense sheets, approvals, and reimbursement records.
• Track payments, expense claims, and maintain proper supporting documents.
• Assist in recording entries in accounting software (Tally/Zoho Books).
• Support invoice creation for training programs, consulting services, and client engagements.
• Maintain petty cash account, receipts, vouchers, and reconciliations.
• Coordinate with CA for GST/TDS working and monthly compliance.

3. HR Coordination

• Support recruitment activities—posting roles, screening applications, scheduling interviews.
• Assist in onboarding of new employees (documentation, ID creation, induction).
• Maintain attendance, leave records, timesheets, and monthly HR reports.
• Coordinate employee travel, tour approvals, reimbursements, and settlements.
• Help maintain employee files, contracts, and statutory documentation.

4. Administrative & Office Operations

• Manage day-to-day office administration—stationery, housekeeping, facility upkeep, equipment management.
• Draft letters, emails, reports, and internal communication as needed.
• Support logistics for training programs, workshops, client meetings, and outreach events.
• Maintain physical and digital filing systems for admin, HR, vendor and finance records.
• Manage calendars, schedule meetings, and coordinate with internal teams.

5. Documentation & Compliance

• Maintain proper records of MoUs, agreements, purchase orders, payment records, bills, and receipts.
• Ensure audit readiness by organising vouchers, invoices, and documentation.
• Assist senior management in compliance-related documentation for HR, finance, and operations.

Job Type: Full-time

Pay: ₹9,963.27 - ₹15,366.21 per month

Work Location: In person