Academic Admin

Lotus Petal Foundation has over 13 years of grassroots-level expertise in handling challenges faced by underprivileged children and transforming their lives through education, nutrition and skill development & livelihood support. The Foundation focuses on the holistic development of the child thus preparing them to integrate into mainstream society, leaving a long-lasting impact on the lives of the students and their families. Purpose of the Role : - To manage administration, support systems, and academic activities that ensure the skill center runs smoothly. The Academic Administrator is expected to be organized, proactive, and a strong team player, working closely with the Manager, Counsellor, and trainers. Key task Academic Coordination & Student Support Oversee and manage the student life cycle from registration, admission, attendance, and fee tracking to course completion. Monitor student training, attendance, and absenteeism regularly. Create and manage timetables and class schedules for students and trainers. Arrange and coordinate student classes, including assigning trainers and classrooms. Coordinate and ensure timely assessments and examinations for all students. Share timely and accurate reports with donors regarding student progress and program updates. Learning Management System (Classe365) & Digital Oversight Oversee the Classe365 Learning Management System (LMS), ensuring it is regularly updated with accurate student data, attendance, assessments, and learning material. Ensure all student data is systematically maintained and archived. Analyze LMS and other internal data to produce dashboards, presentations, and internal/external reports. Database Management & Reporting Maintain daily reports and monthly attendance records. Prepare and manage results data school/class-wise. Design dashboards and newsletters showcasing batch and program progress. Raise monthly academic/stationery requisitions. Develop and maintain student and trainer records. Fee Management & Recovery Ensure student fee data is updated regularly in the tracker. Track and follow up on fee recovery from students on a timely basis. Maintain fee receipts on regular basis. Coordination with Stakeholders Coordinate with training partners and internal teams for seamless delivery of skill courses. Ensure space, classroom, and logistics requirements are met for all batches. Perform other administrative and analytical duties as required to support program delivery. Skills Required Proficiency in MS Excel, Google Sheets, and PowerPoint. Strong communication skills (verbal and written). Data analysis and reporting. Familiarity with Learning Management Systems (preferably Classe365). Work Ethic and Relationships Treat every child, teacher, and colleague with respect, dignity, and equality. Collaborate with staff to implement skill center philosophies and goals. Foster respectful and cooperative relationships within the team. Maintain a positive and professional relationship with all stakeholders. Job Types: Full-time, Permanent Benefits: Health insurance Provident Fund Schedule: Day shift Morning shift Experience: total work: 2 years (Required) Work Location: In person