US payroll Specialist

Essential Job Functions:

• Working closely with existing payroll team members to ensure accurate and on-time payroll processing. Overall delivery of end-to-end payroll operations including:
• Preparing and adhering to a schedule / payroll calendar and agree the timelines with payroll vendor and other internal stakeholders
• Accurately capturing all inputs to be provided to the payroll vendors in a timely manner
• Thorough review of the output. Includes but not limited to performing payroll analysis such as total gross payroll to net payment, average paid per headcount by country, and comparison of analysis to prior period
• Support monthly/quarterly accounting close activities, account maintenance and reconciliations, financial reporting and variance analysis, etc.
• Ensure compliance with local jurisdictions for activities within the payroll domain including statutory filings and key annual audits
• Monitor and measure the SLAs as agreed with the payroll vendor. Raise matter where there are slippages and recommend corrective action to management
• Working closely with other functional teams (e.g. HR, Stock Administration, People Operations, Benefits, Recruiting, Legal and accounting) to streamline cross-functional processes
• Recognizing opportunities and recommending process improvements also involves assisting with the design and implementation of internal control measures to ensure proper payment authorizations and segregation of duties.
• Providing excellent payroll support to employees and cross-functional teams by addressing inquiries, concerns, and requests.
• Providing standard and ad-hoc payroll reports as needed by various internal departments such as Finance, Accounting, Legal, Benefits, and People Operations.
• Creating and/or maintaining payroll documentation as it relates to processing, operational procedures, compliance, and other payroll-related matters.
• Providing support in various system implementation projects as needed.

Qualifications

Must Have:

• ADP Workforce Now
• Spreadsheets

Nice to Have:

• Workday Payroll
• Bachelor's / master's degree in business, Finance, or Accounting
• US Payroll experience a must
• 5 to 10 years of relevant and progressive payroll experience; public company payroll experience required
• Hands-on experience working on Workday Payroll and/or ADP WorkforceNow.
• Strong communication, analytical, and problem-solving skills
• Highly proficient in utilizing various computer applications such as Microsoft Excel (Pivots, V/H Lookups) and Google Suite apps (e.g. Google Sheets)
• Familiarity with Workday HCM and Workday Financials is a plus
• Understanding of accounting, taxation, and finance concepts as it relates to payroll
• Possesses in-depth knowledge of payroll-related compliance requirements
• Adaptable to a fast-changing work environment; able to deliver accurate and on-time payroll regardless of the circumstances
• Excellent interpersonal skills and ability to work in a team environment
• Ability to manage through change and to lead change when appropriate
• Attention to detail, organized and thorough with the desire for continuous improvement
• Proactive and problem-solving attitude
• Good command on English speaking and writing
• Adapts quickly to changes in a dynamic organizational structure and business processes
• Flexible with working hours.