Tender Executive

Job Title: Tender Executive – Survey Equipment
Department: Sales / Tendering
Location: Okhla Phase 1 , Delhi

Job Purpose:

To manage and execute the entire tendering process for survey instruments, including identifying tender opportunities, preparing documentation, coordinating with internal departments, and ensuring timely submission of tenders as per government/private procurement requirements.

Key Responsibilities:

• Tender Identification & Analysis:
• Regularly monitor e-portals (GeM, CPPP, E-Tender portals, etc.) for relevant tender opportunities in the survey instruments industry.
• Analyze eligibility, scope, specifications, and terms & conditions of tenders.
• Tender Documentation & Submission:
• Prepare and compile technical and commercial bid documents as per tender requirements.
• Coordinate with technical teams for datasheets, product compliance, certifications, and brochures.
• Ensure timely submission of physical and online tenders without errors.
• Vendor Registration & Compliance:
• Maintain vendor registrations on government and institutional portals.
• Ensure all documents like ISO certificates, GST, PAN, company profile, turnover certificates, etc., are up-to-date and compliant.
• Coordination & Communication:
• Liaise with suppliers, manufacturers, and internal sales/technical teams to gather necessary inputs.
• Communicate clarifications, corrigenda, and changes from tender authorities to concerned stakeholders.
• Tender Follow-up & Reporting:
• Track tender status, including participation, result declaration, and contract award.
• Maintain proper filing of tender submissions and records for audits.
• Prepare regular MIS reports related to tenders submitted, won, or lost.
• Post Tender Activities:
• Assist in post-tender documentation such as agreements, LoAs, or work orders.
• Coordinate for EMD/BG submission and refunds.

Key Skills & Competencies:

• Good understanding of government procurement process and GeM/e-Procurement portals
• Attention to detail and documentation accuracy
• Strong coordination and communication skills
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to work under pressure and meet deadlines
• Knowledge of survey instruments like Total Stations, DGPS, Theodolites, etc. (preferred)

Qualifications & Experience:

• Graduate in any discipline (Science/Engineering preferred)

2–5 years of experience in tendering, preferably in the survey instruments or related technical equipment industry

Job Types: Full-time, Permanent, Fresher

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Morning shift

Supplemental Pay:

• Yearly bonus

Education:

• Bachelor's (Preferred)

Experience:

• Tender Executive: 2 years (Preferred)

Work Location: In person