Spares Executive

Job Title: Spares Executive / Spare Parts Executive

Department: Spare Parts / Service

Reporting To: Spare Parts Manager / Service Manager

Work Location: Thriveni Honda (Ammapettai) & Chamundi Enfield (4 Roads)

Job Summary

The Spares Executive is responsible for managing spare parts operations, including inventory control, ordering, receiving, issuing, billing, and ensuring the availability of required parts for workshop and counter sales. The role ensures smooth coordination between the service, sales, and inventory teams.

Key Responsibilities1. Inventory Management

• Maintain optimum stock levels and ensure availability of fast-moving parts.
• Conduct daily/weekly/monthly stock audits.
• Track ageing stock and initiate liquidation plans.
• Ensure proper storage, labelling, and binning of all spare parts.

2. Procurement & Ordering

• Raise purchase orders for required parts based on consumption and stock levels.
• Coordinate with vendors, OEMs, and distributors for timely delivery.
• Monitor price changes, new parts introductions, and discontinued items.

3. Receiving & Issuing

• Receive parts, verify quantity, quality, and invoice details.
• Update stock inward/outward entries in DMS/ERP.
• Issue parts to technicians as per job card requirements.
• Manage counter sales for walk-in customers.

4. Billing & Documentation

• Prepare and verify billing for spare parts and accessories.
• Maintain proper documentation for purchase, stock, and sales.
• Ensure accurate entry in DMS/ERP and maintain daily reports.

5. Workshop Coordination

• Coordinate with service advisors and technicians to provide required parts on time.
• Monitor workshop job cards and ensure parts availability for scheduled jobs.

6. Customer Handling (Counter Sales)

• Assist customers with part selection and provide product knowledge.
• Upsell accessories and related parts.
• Handle customer queries, complaints, and follow-up.

7. Reporting

• Prepare daily parts consumption report, stock report, GRN report, ageing stock report, etc.
• Assist management with monthly MIS reports.

Skills & Competencies Required

• Knowledge of spare parts, accessories, and automobile components.
• Hands-on experience with DMS/ERP (OEM-specific systems preferred).
• Strong communication and customer service skills.
• Good understanding of inventory control and stock management.
• Basic billing and documentation knowledge.
• Ability to work under pressure & meet workshop deadlines.

Qualification & Experience

• Education: Any Degree / Diploma in Automobile / Mechanical preferred.
• Experience: 1–3 years in spare parts department (Automobile dealership preferred).

Job Types: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

• Provident Fund

Work Location: In person