Senior Project Coordinator (Oil & Gas Industry)

Senior Project Coordinator

Key Responsibilities

• Assist in developing project plans, schedules, and timelines.
• Coordinate daily project operations as per Oil & Gas industry standards.
• Monitor progress and ensure timely completion of project milestones.
• Track project KPIs, deliverables, and update dashboards daily/weekly.
• Conduct site inspections to verify execution quality and safety standards.
• Support the Project Manager in execution and decision-making processes.

2. P&L, Budgeting & Financial Control

• Manage site-level P&L and ensure projects remain within approved budgets.
• Track expenses, operational costs, and manpower cost utilization.
• Prepare cost sheets, estimations, and financial projections.
• Identify cost-saving measures without affecting quality/safety.
• Maintain documentation of billing, material consumption, and invoices.
  

3. Manpower Management

• Coordinate deployment of workforce based on project requirements.
• Prepare shift schedules, attendance reports, and productivity data.
• Monitor workforce discipline, punctuality, and performance.
• Ensure compliance with HR & statutory labor policies.
• Coordinate training, safety briefings, and toolbox talks for workforce.

4. Site Operations & Coordination

• Oversee day-to-day operational activities at project sites.
• Ensure all tools, machinery, and equipment are available and operational.
• Coordinate with internal teams (engineering, safety, QA/QC, operations).
• Raise material requests and follow up with procurement/vendors.
• Manage permits, documentation, and approval processes.
• Ensure all site activities comply with company HSE standards.
• Conduct/coordinate risk assessments, safety inductions, and toolbox meetings.
• Enforce use of PPE and safe working procedures.

5. Vendor, Contractor & Client Coordination

• Coordinate with subcontractors for manpower, equipment, and timelines.
• Follow up with vendors for materials, delivery schedules, and billing.
• Act as a point of contact between site teams and client representatives.
• Attend client meetings, share updates, and manage client expectations.
• Maintain accurate documentation for approvals, permits, and variations.

6. Reporting & Documentation

• Maintain daily site reports, manpower reports, material logs, and project trackers.
• Prepare weekly/monthly progress reports for management and clients.
• Maintain records of site permits, checklists, DPRs, and quality documents.
• Ensure proper documentation for audits, handover, and project closure.

7. Quality Assurance & Compliance

• Ensure work execution aligns with project specifications & industry standards.
• Coordinate with QA/QC teams for inspections, testing, and approvals.
• Implement corrective measures for non-conformities and process gaps.

• Bachelors degree (Engineering/Management preferred).

• 3 - 8 Years of Project Coordination experience in the Oil & Gas industry, L&T,

  TATA Project, Orbittal & Suraj Buildcon (Mandatory).
• Strong understanding of Oil & Gas operations, HSE norms, and site controls.
• Proficiency in MS Office, Excel, project management tools, and reporting.
• Excellent communication, leadership, and multi-tasking skills.
• Ability to manage large teams, multiple sites, and tight deadlines.
  

Salary & Benefits

• Competitive salary as per industry standards.
• Growth opportunities within Oil & Gas sector.