Senior Administration Executive

Job Description

Job Title: Senior Executive Administration (Off Roll) Department: Administration Reporting To: Admin Manager / Facility Head Location: Ponneri (Chennai) Experience Required: 4–6 years in administrative roles, preferably with transport and canteen management exposure Education Qualification: Graduate in any discipline (MBA in Operations or Facility Management is a plus) Job Purpose: To ensure smooth and efficient operations of company-provided transport and canteen services, while maintaining cost-effectiveness, safety, compliance, and employee satisfaction. Key Responsibilities: Transport Management Oversee daily transport operations including shift-wise deployment of company vehicles. Manage vendor relationships and contracts for outsourced transport services. Monitor vehicle utilization, fuel efficiency, and cost control. Ensure timely availability of vehicles for employees, including pick-up/drop schedules. Implement GPS tracking and other monitoring tools for route efficiency and safety. Maintain compliance with RTO regulations, insurance, and transport documentation. Handle grievances related to transport services and resolve them promptly. Coordinate with the security team for gate pass/vehicle entry permissions. Canteen Management Oversee the day-to-day functioning of in-house or outsourced canteen services. Plan and ensure timely delivery of hygienic and nutritious food for employees. Conduct regular hygiene audits and quality checks in coordination with food vendors. Maintain canteen inventory, manage costs, and ensure minimal wastage. Address employee feedback and ensure high satisfaction levels. Coordinate menu planning and special events/occasions. Additional Responsibilities: Maintain MIS reports for transport and canteen costs and utilization. Ensure adherence to safety, health, and hygiene standards. Coordinate with internal departments (HR, Security, Accounts) for logistics support. Ensure timely renewal of contracts and budget planning. Support facility management team in other administrative functions as needed. Skills & Competencies: Strong vendor management and negotiation skills Good knowledge of transport logistics and food safety norms Proficiency in MS Excel, Google Sheets, and transport tracking tools Problem-solving and crisis-handling capabilities Excellent communication and interpersonal skills Ability to multitask and work under pressure