Secretary

To ensure the seamless management of calendars, meetings, events, and administrative responsibilities for senior functional heads. This role plays a critical part in ensuring smooth operational and strategic alignment across teams.

Job Responsibilities

Key Areas of Responsibility:

1. Calendar Management

• Organize and manage schedules, including meetings, video conferences, calls, travel itineraries, internal reviews, and external engagements.

1. Email & Communication Handling

• Screen, prioritize, and manage incoming emails.
• Schedule meetings based on email requests and ensure timely responses.

1. Travel & Claims Management

• Coordinate travel arrangements and handle expense reimbursements, claims, and approvals.
• Oversee team attendance, leaves, and related approvals.

1. Cost Monitoring & Performance Tracking

• Support post-budget analysis and monitor critical performance parameters like load sharing, delivery outcomes, and backups.

1. HR & Team Coordination

• Coordinate HR-related activities such as Performance Management System (PMS), mid-term reviews, KRA collation, and updating of JDs and org structures.

1. Meeting & Event Support

• Prepare and circulate meeting summaries, track actionable items, and ensure follow-ups.
• Organize events, team briefings, and presentation support as needed.

Key Skills Required

• Strong

  planning and organizational skills

• Excellent

  written and verbal communication

• Proficient in

  Microsoft Office tools

  and other productivity platforms
• Skilled in drafting

  minutes of meetings

  , professional emails, and internal communications
• High level of confidentiality, attention to detail, and time management

Educational Qualifications

• Graduation (Bachelor's degree in any discipline preferred)
• Computer literacy is essential

Experience Required

• 510 years of experience

  in a similar role supporting senior leadership
• Prior experience in

  secretarial functions

  or executive coordination is preferred

Key Stakeholders

• Internal Function Heads
• Cross-functional teams
• HR, Finance, and Admin departments
• External vendors and partners (as needed for events and meetings)