Sales Coordinator

Job Description

Designation: Tender Executive (Sales Coordinator)

Reporting to: National Sales Manager

Location: Mumbai-HO

Responsibilities

· Identify relevant tender opportunities by searching various tender portals, websites etc.

· Downloading tenders and thorough analysis of Technical and Commercial eligibility.

· Prepare all the technical and commercial compliance and tender requisition and submit high-quality tender proposals.

· Analyzing & Preparing technical & commercial Bid document in compliance with Tender specifications/ requirements.

· Establish relationships with Internal teams, Principal companies & key customers in reference to sharing technical & commercial details.

· Coordinate with sales, accounts and technical teams for competitive tender responses.

• Tracking & resolving open concerns & inquiries related to Tender

· Preparing and creating various product Catalogue Publication at GeM Portal

· Providing and creating Authorization Code to our various Principal companies

· Ensure timely uploading & submission of tenders.

· Timely & Effective usage of various Portals & internal software for Tender submission.

· Dispatch and track of offline submitted tenders.

· Analyze previous bid outcomes for continuous improvement and Tender Opening.

· Implement strategies to enhance the competitiveness of tender submissions.

· Creating Inquiries & submitting quotations for ensuring smooth sales coordination with the sales & service teams.

· Vendor Registration & timely payment follow ups.

Job Specification

· Gathering Tender Information & generating inquiries in CRM/ leads in the GEM portal.

· Notifying the bid inquiries to the sales team and getting the product & pricing details to review Tender documents.

· Coordination with Sales & Accounts team for EMD and Tender fees approvals.

· Effectively uploading EMD details in CRM software & GEM portal.

· To raise a request with the principal company, in case of any specific Authorisation required in relation to product, pricing or quotations and keeping a track of the same in Edify.

· Preparing quotations, inquiries with complete product details in CRM along with complete product & pricing details.

· Preparing technical bid, commercial bid and annexures that are compliant with all requirements as per tender document.

· After preparing Technical & commercial bid document, send it to concern person for changes / correction if required.

· After resolution obtained uploading the document on the portal.

· To submit offline Tenders through courier or through delivery partners.

· To regularly keep a check on Bid/Tender opening

· Coordinating with the sales team quotes for Discount/Payment terms/Validity and submitting the same in the Portals.

· Creating Inquiries & submitting quotations for ensuring smooth sales coordination with the sales & service teams.

· To handle Vendor Registration for new customers effectively.

Educational Qualification

Bachelor’s Degree OR above

Working experience:

Have 3 to 4 years of working experience in procurement function in a health care/ Biotechnology/ Life Science Industry preferable

Work Location: In person