Sales-Co-ordinator-EPC Industry

We are looking for a proactive Sales Co-ordinator to support our Sales & Commercial team in managing order execution, dispatch coordination, documentation, and payment follow-ups. The role requires strong communication, coordination, and documentation skills. “End-to-End Execution of Power Transmission EPC Projects”

Handling the complete lifecycle of power transmission projects under the EPC model — starting from engineering and design, material procurement, construction and installation, up to testing, commissioning, and final handover — with responsibility for quality, cost, safety, and timelines.

Key Responsibilities

1. Tender & Contract Coordination

· Coordinate with Tender Team after receipt of LOA for submission of Bank Guarantees and Contract Agreements.

· Maintain BOQ, party-wise bill summaries, payment terms, and documentation requirements as per contract.

· Ensure compliance with EAR policy and contract guidelines.

2. Internal Coordination

· Follow up with Plant/Manufacturing team for production status, inspection schedules, dispatch planning, and billing.

· Coordinate with Procurement for material delivery at site, receipt of materials, and GRN completion.

· Arrange internal Dispatch Instructions (DI) for materials and service-based billing.

· Coordinate with Billing, Quality, Stores, Logistics, and Finance teams for smooth execution.

· Track daily/weekly order status, project requirements, and internal communication.

· Coordinate with Erection Contractors for timely arrangement of JMC.

· Responsible for end-to-end execution of power transmission and EPC projects, including planning, coordination, quality control, timelines, and stakeholder management.

3. Client & Site Coordination

· Coordinate with clients for DI, LC documents, clarification on invoices, advance payments, and outstanding dues.

· Provide dispatch updates, resolve documentation/commercial queries, and maintain professional client communication.

· Work with site executives for submission and processing of invoices to paying authorities.

· Support site teams for TOC, line charging activities, and closure of contract.

4. Invoice, Payment & Documentation Management

· Prepare and track tax invoices for materials and service-related works.

· Coordinate with Billing Team to ensure timely preparation of commercial invoices.

· Maintain dispatch register, payment statements, and order tracking sheets.

· Prepare certificates such as MRC, JVR, sequential certificates as per client requirement.

· Conduct periodic reconciliation with Accounts Team.

· Follow up with clients and internal teams for timely payments.

· Manage documentation for MSTCEL & Gujarat Projects.

5. MIS & Reporting

· Prepare bank guarantees, LC documentation, letters, and coordinate with Banks/Finance.

· Compile MIS reports including dispatch status, outstanding payments, fund projections, BG status, and order pipeline.

· Maintain accurate and timely records of all project and order-related documents.

6. Administrative & Sales Support

· Assist in preparing quotations, offer letters, presentations, and tender/commercial documents.

· Maintain filing systems (physical & digital), customer folders, and documentation libraries.

· Support Sales Managers with follow-ups, coordination activities, and customer communication.

Skills & Competencies

· Excellent communication skills (verbal & written).

· Strong command over MS Office (Excel, Word, PowerPoint).

· Good typing, documentation, and data-management skills.

· Basic understanding of commercial processes (DI, LC, BG, billing, dispatch).

· Strong follow-up skills, coordination capability, and time management.

· Ability to work cross-functionally with multiple teams.

Modified Rule Certification and Junction Vertex Rule

All Risks Policy Delivery Instruction

LOA - official document issued to confirm that a bid, proposal, or offer has been accepted, commonly used in projects, tenders, and contracts.

BOQ -Bill of Quantities project management that lists:

· Materials

· Labor

· Quantities

· Costs

Company Details:

Address: JSK Industries Pvt Ltd 2nd Floor, Sadhna Rayon House Fort, Mumbai -400001

Email : [email protected]

Phone no : 022-45407777/ 8591746472

Website : www.jskindia.in

Job Type: Full-time

Pay: ₹500,000.00 - ₹550,000.00 per year

Experience:

• 6years: 4 years (Required)

Work Location: In person