Resume Specialist

Job title: Win Work Resume Specialist

Years of experience: 1 2 years (A/E/C proposals)

Reports To (title): Proposal Managers (USA & India) and Win Work Team Lead (India)

Role: Expected functions

Coordinate resume harvesting, editing, and formatting to produce compliant, high-quality resume

sections for proposals and SOQs. Translate evaluation criteria into tailored achievements, align

with brand templates, and ensure first-time-right quality through established review cycles

(Pink/Red/Gold and IQR).

Job Duties: Responsibilities

• Collect, interview, and draft resumes from technical staff and subs; tailor content to RFP

criteria, page limits, and role definitions.

• Apply resume templates and styles in Word and/or InDesign; maintain version

control and naming.

• Convert project experience into outcome-focused bullets with quantified results; align with

evaluation matrices.

• Partner with Technical Leads to validate responsibilities, project metrics, and client

references; secure approvals ahead of Red Review.

• Implement content governance: metadata, tagging, and cataloging in content

libraries/SharePoint/Loopio as applicable.

• Run quality checks for grammar, brand, compliance (font, page, margin); package resumes

for final production.

• Take constructive feedback and apply it to enhance the delivery.

• Support interview deck bios and one-page team snapshots for shortlist presentations.

• Contribute to closeout: archive final resumes, update libraries, capture lessons learned, and

flag refresh cycles.

• Deadline & Task Management.

Scope of the job role: Level of work and its importance to the organization

COMPLEXITY (Variety or uniqueness of tasks; relative difficulty or importance of

work performed; size of unit supported, etc.)

Works to defined pursuit processes, templates, and review gates while managing multiple

concurrent resume packages. Balances speed with accuracy; performs self-checks before peer

and color-team reviews.

DECISION-MAKING (Supervision received; independent judgment or initiative;

consequence of error)

Operates with guidance from Proposal Managers; exercises judgment on content prioritization,

voice, and formatting. Escalates conflicts (space limits vs. compliance) with proposed solutions.

WORKING WITH OTHERS (Titles and number of personnel; type of direction

given)

May provide day-to-day updates to proposal coordinators/Managers and graphic design support

team for resume layout and packaging.

INTERNAL CONTACTS (Required interaction/relationship with others within the

organization)

Proposal Managers, Technical Leads/PMs, Graphics, Compliance/Forms, Capture/BD, and

regional reviewers.

EXTERNAL CONTACTS (Required interaction/relationship with others outside the

organization)

Subconsultant coordinators for resume requests and approvals; occasional reference checks as

directed.

Minimum Requirements

EDUCATION AND EXPERIENCE

• Bachelors degree in English, Journalism, Communications, Graphic Design/Visual

Communication, Marketing, or Engineering/Architecture; or equivalent experience.

• 3–5 years’ experience supporting A/E/C proposals with resume development.

SPECIAL SKILLS

• Advanced MS Word styles and formatting; working knowledge of Adobe InDesign; strong

writing/editing and interviewing skills.

• Familiarity with compliance matrices, color reviews (Pink/Red/Gold), and Independent Quality

Review (IQR).

• Organization, version control, attention to detail; ability to work across time zones and

deadlines.

COMPETENCIES

• Client Service, Commitment, Communication, Innovation & Continuous Improvement,

Professionalism, Quality, Teamwork.