Remote Bid Coordinator

As a Bid Coordinator at Hudson Outsourcing, you will be pivotal in managing and coordinating the bid process, ensuring submissions are timely, accurate, and of the highest quality. This position requires collaboration with various departments, including writing and quality review teams, and direct communication with clients to gather necessary information. You will be responsible for maintaining an organized bid library and ensuring effective client communication, enhancing the overall customer experience and contributing to the company's success in securing new business opportunities.

Role & responsibilities

• Bid Coordination: Manage the entire bid process from the sales team's initial handover to the final submission, ensuring all client requirements are met and deadlines are adhered to.
• Bid Compliance: Ensure all bids are compliant with client specifications and are submitted on time.
• Bid Library Management: Develop and maintain a bid library for each client, including standard responses and supporting documents.
• Multi-Project Management: Handle multiple bids for various clients simultaneously, prioritising tasks effectively to meet tight deadlines.
• Client Support: Provide post-bid support to clients, ensuring their needs and any queries are addressed.

Document and Quality Assurance:

• Document Preparation: Draft, format, and proofread bid documents to ensure they are accurate, consistent, and professional.
• Quality Control: Conduct thorough reviews and quality checks of all bid submissions, ensuring clarity, conciseness, and compliance.

Administration and Reporting:

• Bid Tracking: Maintain an organised system for tracking bids, including deadlines, submissions, and outcomes.
• Reporting: Prepare regular reports on bid activities and outcomes for senior management.
• Continuous Improvement: Support the continuous improvement of the bid process by capturing lessons learned and implementing best practices.

Preferred candidate profile

• Qualifications: Bachelors degree in Business Administration, Marketing, Communications, or a related field.

• Preferred Experience: Minimum 2 years of office experience, particularly in a professional setting. More extensive experience will be considered favourably.

• Skills and Attributes:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

- Excellent written and verbal communication skills, with strong proofreading and editing abilities.

- Exceptional organisational and time-management skills.

- Ability to manage multiple projects simultaneously and meet tight deadlines.

- Strong collaborative and teamwork skills, with the ability to work remotely across different teams and departments.

- Critical and creative thinking skills for overcoming challenges and improving bid processes.

- Flexibility to work UK hours and adapt to the needs of the bid process, including occasional extended hours to meet deadlines.