Registration Executive

Job Description:

The Registration and Billing Executive is responsible for handling vehicle registration processes, preparing accurate customer invoices, coordinating with RTO offices, and ensuring all documentation related to vehicle delivery is completed in a timely and compliant manner.

Key Responsibilities

1. Billing & Invoicing

• Prepare customer invoices for vehicle sales, accessories, extended warranty, insurance, etc.
• Generate receipts for payments and maintain accurate billing records.
• Check and verify price, tax structure, discounts, and offers before billing.
• Coordinate with the sales team for correct booking and payment details.
• Manage credit/debit notes when required.

2. Documentation & Records Management

• Maintain complete customer files including invoice copies, registration papers, insurance, warranty forms, and payment records.
• Ensure proper filing, digital data entry, and retrieval of documents.
• Support audits by providing required documents and records.

3. Coordination

• Communicate with sales, accounts, insurance, and delivery teams to ensure smooth workflow.
• Assist customers with registration-related queries and document requirements.
• Follow up with RTO agents for document submission, fees, and registration status updates.

4. Customer Support

• Provide customers with details on registration process, expected delivery timeline, and documentation.
• Hand over RC, invoice copies, insurance policy, and other documents during vehicle delivery.
• Address billing discrepancies or customer concerns professionally.

Skills & Competencies

• Strong knowledge of RTO procedures and automobile documentation.
• Basic accounting and billing skills.
• Proficiency in MS Office and dealership DMS software.
• Attention to detail and accuracy in documentation.
• Good communication and coordination skills.
• Ability to handle multiple tasks and work under deadlines.

Qualifications

• Graduate in any discipline.(Commerce Preferred).
• 1–3 years of experience in automobile dealership billing/RTO work (preferred).
• Freshers with good knowledge of documentation can also apply.

Job Types: Full-time, Permanent, Fresher

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Work Location: In person