Receptionist/Administration

CBSE Background, Nepali candidates preferred

Greeting the clients and explaining the features of the school in fluent English, maintaining a database in Excel, Cold calling, Pleasant personality with a professional attitude, Female, age not more than 25 from a Hospitality background preferred.

Reporting

The School Receptionist & Office Administrator will report to the Principal.

Aims of Role

To act as the initial point of contact for incoming phone calls, visitors, parents and pupils with a professional, helpful and friendly approach to build positive ongoing relationships. Be responsible for providing a flexible, productive and responsive administrative service to the teaching team and management team thereby contributing towards the smooth running of the school.

MAIN TASKS & RESPONSIBILITIES Job Purpose:

The purpose of the job is to provide a warm welcome to all visitors and incoming callers, alongside a broad provision of administrative support to the school, including: School Receptionist: 1. Welcome and sign-in/out all visitors and parents; 2. Receive incoming phone calls/queries from parents and stakeholders; 3. Resolve queries and questions (liaising with relevant members of the school team for assistance as appropriate); 4. Receive incoming goods/post and forward these to appropriate team members at school; 5. Dealing with ad-hoc queries. Office Administrator: 1. General administrative activities including communications to staff and parents, minute meetings, generate/distribute weekly documents (e.g.: internal weekly calendar), generate/distribute termly documents (e.g.: termly calendar, staff lists, pupil lists/registers), input/update information in the school MIS, generate reports/adhoc information from the school MIS, and purchase/stock management/storage of school supplies (including termly bulk orders); 2. Be a qualified first aider, to assist with unwell children, maintain stocks of first aid supplies/documentation/contents of boxes; 3. Collate and maintain pupil medical information, onsite medication (including expiry dates), and care plans for children; 4. Collate and oversee clubs/activities sign-up and registers through the term, including liaising with external club providers as necessary; 5. Manage the admin that supports all school trips in liaison with the Educational Visits Coordinator including booking transportation and arranging ticketing requirements; 6. Termly admin tasks e.g.: prize giving cups return/admin, parents evening appointment admin/assistance, school photographs, immunisations, school events. Any other duties which may, from time to time, be reasonably assigned by the Bursar or the Head. Where such duties amount to more than a temporary adjustment to the main responsibilities of this job Description, it will be amended accordingly. It will always be subject to periodic amendment whenever circumstances or appraisal processes dictate changes in the post holder’s role within the School.

Job Types: Full-time, Permanent

Pay: From ₹12,000.00 per month

Benefits:

• Internet reimbursement
• Paid sick time