Receptionist

Job Description

Position : Front Office Executive Location : Organdam, Kanchipuram District, Chennai Industry : Manufacturing Experience : 2 to 5 Years (Relevant experience as Front Office Receptionist in a reputed organization) Educational Qualification : Graduate / Post-Graduate Scope of Work The Front Office Executive will be responsible for managing all front desk operations, ensuring a warm and professional reception experience for all visitors, maintaining the cleanliness and functionality of the reception area, and supporting communication and coordination between visitors and employees. Key Responsibilities Presentation & Grooming Maintain a neat and professional appearance at all times during work hours. Be courteous, confident, and well-presented. Reception Area Maintenance Ensure the reception area is clean, tidy, and presentable with support from the Housekeeping team. Ensure workstation cleanliness and proper arrangement. Ensure newspapers are neatly placed at the designated location. Maintain a fresh flower vase daily. Check that lighting and air conditioning systems are functioning properly. Inspect the guest restroom regularly for cleanliness and usability. Visitor Handling Greet all visitors with a warm smile and professional attitude. Record all visitor details accurately in the visitor log. Ensure visitors are not kept waiting unnecessarily. Notify the respective employee of visitor arrival without delay. Direct visitors appropriately and ensure they feel welcomed. Communication & Call Management Attend and transfer incoming calls promptly and professionally. Ensure the telephone lines are in working condition at all times. Coordination & Support Coordinate with the Facility Management (FM) team for any issues at the reception. Issue foot toes/slippers for visitors proceeding to the shop floor, as per procedure. Be familiar with the senior management team and their departments for appropriate visitor direction. Candidate Profile Proven experience in front office management, preferably in a manufacturing setup. Good communication and interpersonal skills. Proficiency in using telephone systems and basic computer applications. Polite, proactive, and organized approach to work.