Purchase & Vendor Billing Executive

Job Title: Purchase & Vendor Billing ExecutiveDepartment: Purchase
Location: HO VASHIReports To: Purchase ManagerCompany: Commutec Mobility Solutions Pvt. Ltd.

---

**Job Summary:

The Purchase & Vendor Billing Executive will be responsible for handling end-to-end processes related to vendor bill management from invoice receipt, verification, and coordination to payment follow-up. The role ensures that vendor bills are processed accurately, timely, and in compliance with company policies and agreements.

---

Key Responsibilities:

· Receive and log all vendor bills related to vehicle hire and service operations.

· Verify bills against:

o Duty slips, bookings, and PO (if applicable), Bills.

o Billing Name, PAN number, GST, rate card, and other supporting documents, all compliance parts, etc.

· Coordinate with the Billing, Operations, and accounts teams to resolve discrepancies.

· Ensure that vendor bills are processed only after complete validation of the duty data and supporting documents.

· Follow up with vendors for pending documents, corrections, and clarifications.

· Track approval status of bills internally before forwarding for payment processing.

· Maintain a tracker of all vendor bills (received, verified, approved, paid).

· Coordinate with the Accounts Payable (AP) team for timely payment release.

· Respond to vendor queries related to bill status or payment timeline.

· Maintain a clear record of held bills (due to errors, mismatch, etc.) and follow up for resolution.

· Ensure all bills follow compliance norms – GST, PAN, invoice format, and signature as per policy.

---

Requirements:

· Education: Graduate in Commerce / Business Administration / Finance or related field.

· Experience: 1–3 years of experience in purchase operations, vendor billing, or accounts payable.

· Skills:

o Strong knowledge of invoice verification and documentation

o Attention to detail and ability to catch billing mismatches

o Good coordination and follow-up skills

o Proficiency in MS Excel and billing software

o Familiarity with GST, TDS, and basic accounting principles

---

Preferred:

· Experience in transport, travel, logistics, or a service-based company

· Familiarity with ERP or e-invoicing portals (e.g., Coupa, SAP)

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Application Question(s):

• How would you rate your MS Excel skills (filters, VLOOKUP, sorting, basic formulas)?
• How comfortable are you with invoice verification and matching with duty slips or purchase orders?

Experience:

• Vendor Billing : 1 year (Required)
• MIS Reporting : 1 year (Required)

Work Location: In person

Expected Start Date: 28/07/2025