Purchase Head

Head Purchase

Location- Pune

Industry Dairy

Qualification-

KRAs :

1. Strategic Sourcing & Procurement

2. Cost Control & Budget Management

3. Supplier Performance & Data Management

4. Process Improvement & Operational Efficiency

5. Cost Management & Process Improvement

6. Quality, Compliance & Issue Resolution

Responsibilities

1. Procurement Strategy & Planning

• Implement procurement strategy, policies, and procedures.
• Forecast procurement needs for materials, services, and equipment.
• Create, implement, and monitor Key Performance Indicators (KPIs).
• Develop procurement expertise to support growth and new projects.
• Monitor macro trends in supplier markets and implement proactive strategies.
• Assist internal departments in developing and executing product-specific purchasing strategies.
• Prepare cost estimates and participate in budget management.

2. Supplier & Vendor Management

• Build, develop, and maintain strong relationships with key suppliers and customers.
• Manage vendor relationships and help establish effective long-term partnerships.
• Negotiate prices, contracts, and agreements to ensure cost savings and favorable terms.
• Ensure supplier compliance with company requirements, quality standards, and contractual obligations.
• Discuss defective or unacceptable goods/services with users and vendors; identify root causes and implement corrective/preventive actions.
• Review and develop new product purchase requests and ensure proper authorization.
• Stay updated on supplier market conditions and adapt procurement plans accordingly.

3. Purchasing Operations

• Lead the procurement team through all phases of the purchasing cycle.
• Order materials, parts, supplies, and services based on approved and negotiated terms.
• Prepare purchase requisitions, approve, and issue purchase orders in line with company policy.
• Maintain complete and accurate procurement files, records, and documentation.
• Track purchasing activities, analyze performance metrics, and prepare reports.
• Coordinate with inventory control to manage stock levels and avoid shortages or overstock.
• Support cost reduction initiatives and secure favorable purchasing agreements.
• Take over and manage ongoing customized/private-label food product projects.
• Ensure timely and cost-effective procurement while maintaining quality standards.

4. Financial & Administrative Coordination

• Liaise with the Accounts Payable department to ensure timely and accurate invoice processing.
• Manage daily purchasing operations, supervise procurement staff, and allocate tasks effectively.
• Maintain supplier databases and procurement systems for accuracy and efficiency.
• Work on improving purchasing workflows, tools, and overall process efficiency.

5. Asset & Equipment Management

• Manage the maintenance and procurement of office and manufacturing equipment and machinery.
• Plan and coordinate timely repairs or replacements to minimize operational disruptions.

6. Training & Team Development

• Identify training needs and opportunities for procurement staff.
• Train team members on purchasing processes, negotiation, compliance, and procurement systems.