Purchase Executive

Role & responsibilities

Position Title:

Executive-SCM

Department:

Purchase / Supply Chain

Location:

Gurgaon, Haryana

Job Purpose:

To ensure timely procurement of spares and bought-out parts at the most competitive cost

while maintaining minimum and maximum stock levels. The role involves vendor

coordination, price negotiation, and ensuring availability of critical spares and bought-out

items to support uninterrupted plant operations.

Key Responsibilities:

1. Procurement & Sourcing

- Identify, source, and procure required spares and bought-out parts from approved

vendors.

- Float inquiries, obtain quotations, prepare comparative statements

- Negotiate with vendors for cost, quality, and delivery timelines.

2. Inventory Management (Min-Max Control)

- Monitor and maintain stock levels of spares as per defined minimum and maximum levels.

- Raise purchase requisitions for replenishment in advance to avoid stock-out situations.

- Coordinate with the stores team to ensure accuracy of stock records.

3. Vendor Management

- Develop and maintain relationships with suppliers to ensure long-term business

continuity.

- Evaluate vendors based on quality, price, delivery, and service.

- Track supplier performance and share feedback for improvement.

4. Documentation & Compliance

- Prepare and maintain purchase orders, contracts, and related records.

- Ensure compliance with company policies, statutory requirements, and audit standards.

- Support cost-saving initiatives through alternate sourcing and vendor development.

5. Coordination & Support

- Work closely with Stores, Production, and Maintenance teams to understand

requirements.

- Coordinate with accounts for vendor payment follow-up and invoice clarifications.

- Support Production Planning & Control (PPC) team for bought-out parts availability.

Key Performance Indicators (KPIs):

- On-time availability of spares and bought-out parts.

- Adherence to min-max inventory levels.

- Procurement cost savings against targets.

- Vendor performance rating (quality, delivery, service).

- Reduction in emergency/urgent procurement cases.

Skills & Competencies:

- Strong negotiation and communication skills.

- Knowledge of purchase processes and inventory control.

- Analytical ability to track consumption trends and forecast requirements.

- Proficiency in MS Excel, ERP/SAP (if applicable).

- Vendor evaluation and development skills.

Qualifications & Experience:

- Graduate/Diploma in Supply Chain Management/Mechanical/Electrical

- 25 years of experience in purchase function, preferably in spares and bought-out parts.

- Exposure to vendor negotiations and inventory management practices.