Purchase cum store officer

Job Summary:

The Purchase cum Store Officer is responsible for overseeing the entire procurement process, from identifying needs to securing materials, and for managing the company's inventory and store operations to ensure optimal stock levels, material availability, and cost efficiency.

A. Purchasing & Procurement

• Vendor Management: Research, evaluate, and select suppliers based on price, quality, delivery speed, and reliability; manage and maintain strong working relationships with key vendors.
• Negotiation & Contracting: Negotiate favorable contracts, pricing, and terms of agreement with suppliers to achieve the best possible value.
• Order Processing: Prepare, issue, and manage purchase orders (POs) based on approved purchase requisitions.
• Follow-up & Logistics: Track orders, follow up on delivery schedules, and coordinate with suppliers and internal teams to ensure timely and accurate delivery of materials.
• Cost Control: Conduct cost analysis and implement strategies to reduce procurement costs without compromising quality or delivery schedules.
• Documentation: Maintain accurate and up-to-date records of purchases, pricing, delivery information, and vendor performance.

B. Store & Inventory Management

• Receiving & Inspection: Receive, inspect, and verify incoming materials against purchase orders for quality, quantity, and specifications; report discrepancies or damages.
• Storage & Organization: Oversee the efficient organization, shelving, and storage of all inventory items, ensuring easy access and adherence to safety standards.
• Inventory Control: Implement and manage a robust inventory control system (e.g., using ERP/Inventory software) to maintain accurate stock levels, perform regular stock audits/physical counts, and reconcile inventory records.
• Issuance: Control the issuance of materials to various departments based on approved material requests, ensuring proper documentation (e.g., issue notes).
• Stock Optimization: Monitor minimum and maximum stock levels, calculate reorder points, and forecast inventory needs to prevent stockouts or overstocking.
• Housekeeping: Ensure the store/warehouse area is always clean, secure, and well-maintained.

C. Reporting & Compliance

• Prepare periodic reports on purchasing activities, inventory levels, stock valuation, and cost savings.
• Ensure all purchasing and store operations comply with company policies, procedures, and relevant regulatory requirements.
• Collaborate with the finance department on invoicing and payment processing for vendors.

Qualifications and Requirements

• Education: Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Experience: [Specify desired years, e.g., 2-4 years] of proven experience in a combined or separate Purchasing and Store/Inventory role.
• Technical Skills:
• Proficiency in Inventory Management Software and/or ERP Systems
• Strong computer skills, especially Microsoft Excel for data analysis and reporting.
• Soft Skills:
• Excellent negotiation and vendor management skills.
• Strong organizational and time-management abilities.
• High attention to detail and accuracy.
• Good written and verbal communication skills.

Job Types: Full-time, Permanent

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person