Purchase and Export Logistics Coordinator

Company Overview:

Adaayafarm is a company that specializes in the manufacturing and exporting of compostable Areca Palm Leaf Tableware. We aim to create sustainable and eco-friendly products to promote a balanced plant-based future. Our company has won the prestigious ThinkBig Awards in Nov 2016, organized by the International Women Entrepreneurs Federation called WeConnect International. We sell our products in 31 countries.

Job Summary:
As a Purchase and Export Logistics Coordinator, you will play a crucial role in ensuring seamless order execution from start to finish. This position requires close collaboration across teams, strong attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Preparing Proforma Invoices and Final Invoices based on the sales team’s orders.
• Coordinating with production, packing, and logistics teams to ensure smooth and timely order fulfillment.
• Liaising with freight forwarders to book vessels, monitor shipment schedules, and track deliveries.
• Communicating with vendors for box manufacturing, labeling, shrink-wrapping, and other packing requirements.
• Ensuring all shipping and export documentation is accurately prepared and maintained until the product reaches the customer’s warehouse.
• Providing timely updates to the sales team and customers regarding order status, shipments, and any potential delays.
• Maintaining accurate records of orders, invoices, and shipping details in the company’s systems.

Key Requirements:

• Proven work experience in Procurement, Logistics, Freight Forwarding, or a related field (this role is not suitable for freshers).
• Strong numerical skills — must be good at calculations (e.g. pricing, shipping costs, packing requirements).
• Excellent negotiation skills for dealing with suppliers, freight forwarders, and vendors.
• Knowledge of Export Logistics procedures and international shipping documentation will be highly preferable.
• Ability to multitask and manage several orders concurrently with attention to detail.
• Proficiency in Microsoft Office tools (Excel, Word) and experience with basic ERP software is an advantage.
• Excellent communication and interpersonal skills.

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Fixed shift

Supplemental Pay:

• Yearly bonus

Ability to commute/relocate:

• Guindy Industrial Estate, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have experience in Freight forwarding/Logistics?
• How many days is your notice period?
• What is your current take home salary?

Experience:

• Purchasing: 2 years (Required)

Work Location: In person