Project Administrator

Job / Requisition Title: Project Administrator

Job Summary:

By joining us as a Project Administrator you will be responsible for timely execution of project orders and ensuring that the profitability targets set for each project are achieved. His / her job is to plan, budget, coordinate and detail all aspects of the specific project working on. Complete cycle of technical documentation from submission to final approval which comprises drawing, datasheets, Inspection & test plan, quality procedures, painting procedure, Manufacturing Record Book (MRB) Index etc.

In This Role, Your Responsibilities Will Be:

• Responsible preparation of documents in project specific formats and templates.
• Handle multiple project documents including preparation of transmittals, receipt of customer reviewed documentation and distribution of these documents internally.
• Serve as the primary point of contact between customers and Emerson including internal collaborators such as Proposals team, Drawing Team, Quality and other collaborators.
• Review commented documents received from customer and relay the same to concerned internal teams for resubmission. If in case of any dispute/disagreement, the comments resolution form shall be prepared in coordination with respective teams, which then shall be taken up with customer through email / phone or vide document transmittal for closure and to ensure final approval.
• Arrange and submit original Bank Guarantees to customer along with proforma invoices to collect the payments
• Issue change orders in internal change order system and make sure the same is assembled in project documents and final product.
• Ensure accurate revision control, revision tracking and metadata management of all documents.
• Ensure documentation meets customer-specific requirements, including format, cover sheet, transmittal, content, and delivery method.
• Collect, collate, submit, track, and handle document transmittals (incoming/outgoing) in RIL E-room and customer portals, ensuring timely distribution.
• Perform daily checks for document status in customer portal, meticulously downloading and saving files in designated locations/SharePoint. Ensure that issues on overdue documents are communicated to the PM promptly for an early resolution.
• Provide regular Project Document Status Reports to customers and Project Manager
• Support the shipment process with Advance Shipping Notice (ASN) Creations and provide shipment-related updates to customers, such as LR, ASN, etc.
• Consolidate final documents as mentioned in the approved MRB and work with documentation team for submission to customer.

Who You Are:

You establish clear goals with anticipated outcomes and results and focus and monitor both formal and informal progress regularly. You understand the importance and interdependence of internal customer relationships. You solicit both input and discussion. You prepare content for communication that is impactful.

For This Role, You Will Need:

• Good interpersonal and communication skills.
• Proficiency in Microsoft Office applications and the skills to apply technology and systems specific to the department required.
• Job holder reports to the Manager Project Management.
• Building trust and relationship with customers, internal relationships with cross-functional teams.
• Maintain proficiency in collaboration tools (SharePoint, Teams, Server).
• Experience in documentation system is desirable.
• Understand Project lifecycle and expectations from the PM.

Preferred Qualifications that Set You Apart:

• Diploma in Technical trade or University Graduate.
• Good process knowledge about manufacturing process.
• Experienced in MS office suite, Adobe Writer.
• EMS & ISO 45001
• Experience in ISO 14001:2015 - ISO 45001:2018 - ISO 9001:2015 procedures & instructions
• Understand the nature of the job requirements.
• Carry out duties with minimum supervision.
• Better understanding of the process and able to offer solutions.

Our Culture & Commitment to You:

At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectivesbecause we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together are key to driving growth and delivering business results. We recognize the importance of employee wellbeing. We prioritize providing flexible, competitive benefits plans to meet you and your family's physical, mental, financial, and social needs. We provide a variety of medical insurance plans, Employee Assistance Program, employee resource groups, recognition, and much more. Our culture offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.