Procurement Operations Specialist

SR. EXPERT - PROCUREMENT OPERATIONS

POSITION PURPOSE:

The Procurement Operations (Expert / Sr. Expert) will be responsible for executing and

optimizing procurement activities, ensuring effective procurement of goods and services.

This role requires a deep understanding of procurement processes, strategic sourcing, and

supplier management. The incumbent will be responsible for a wide range of activities,

from handling purchase requisitions in Ariba for low-value requests across various

countries, to fluid communication with stakeholders, and managing supplier risk

assessments and performance. This role also requires close collaboration with the

Coordination Manager and various teams to deliver value and optimize procurement

operations.

KEY RESPONSIBILITIES:

• Procurement Execution: Conduct thorough compliance checks for purchase

requests (PRs) across different value tiers, ensuring adherence to company

standards and policies. Handle PRs and POs in procurement systems (e.g., Ariba,

SAP), ensuring accuracy in terms of price, quantity, and terms (like incoterms).

Assist in creating new vendors, updating vendor details, and managing vendor

block/unblock requests, ensuring accurate and up-to-date vendor data.

• Operational Support: Provide support in various operational activities such as

order status checks in SAP, PO reopening for necessary adjustments, and handling

quotation requests to ensure the best supplier selection.

• Approval Requests: Handle approval requests from procurement systems,

including payment terms, new supplier requests, and advance payments, ensuring

all procurement activities comply with company standards.

• Strategic Sourcing: Drive strategic sourcing initiatives by identifying and selecting

suppliers, negotiating terms and conditions, and ensuring alignment with business

objectives. Leverage market intelligence and data analytics to inform sourcing

decisions and develop sourcing strategies that deliver value.

RESTRICTED

• Supplier Selection and Negotiations: Challenge and select suppliers while

negotiating better terms and conditions, particularly for higher-value items with the

involvement of External Procurement Service Providers.

• Contract Management: Support activities related to contracts, including

amendments, extensions, and terminations, ensuring compliance and efficiency in

the contracting process.

• Supplier Relationship Management: Build and maintain strong relationships with

key suppliers and stakeholders. Monitor supplier performance and address any

issues or non-compliance.

• Risk and Sustainability: Conduct supplier risk assessments and sustainability

checks, ensuring suppliers align with company standards for financial stability,

compliance, operational risks, and sustainability practices.

• Stakeholder Engagement: Engage with stakeholders to understand and meet their

procurement requirements effectively. Provide administrative support, including

handling queries about agreement content, stakeholder queries, and taxonomy

guidance.

• Data Analysis & Reporting: Analyze procurement data to identify trends,

opportunities, and areas for improvement. Prepare and present regular reports on

procurement activities, savings, and supplier performance. Utilize procurement

software and tools to enhance data accuracy and reporting capabilities.

• Sourcing Adjacent: Support tail spends optimization and approvals, assist in

system content maintenance, provide initial analysis and reporting, and handle

supplier and stakeholder queries.

• Digital & Analytical Capabilities: Use procurement platforms (SAP, Ariba) and

analytical tools to validate data and prepare reports.

• Stakeholder Management & Communication: Support collaboration with

business requesters, country partners, and suppliers through clear and impactful

communication.

KEY WORK RELATIONS:

RESTRICTED

• Internal: Coordination Manager, Procurement Operation Specialist, Country

Partner, Global Operational Teams, Business Users, Requesters.

• External: External Procurement Service Providers.

WHO YOU ARE:

• Educational Background: Bachelors degree in business administration, Supply

Chain Management, or a related field.

• Experience: Minimum 5 years of experience in procurement operations or supply

chain management with focus on strategic sourcing.

• Technical Skills: Proficiency in procurement systems (e.g., SAP, Ariba) and Microsoft

Office Suite.

• Strategic Sourcing Experience: Demonstrated experience and knowledge in

strategic sourcing, including supplier negotiations, market analysis, and sourcing

strategy development.

• Languages: Proficiency in English is required; other languages are an advantage.
• Soft Skills: Effective communication and collaboration, problem-solving skills,

analytical skills, attention to detail, and time management.

• Other Skills: Accountability, stakeholder management, and decision-making

abilities