Procurement Executive

Key Responsibilities:

1. Core Procurement & Sourcing;

· Implement procurement processes and ensure adherence to company policies.

· Identify and evaluate vendors, obtain quotations, and prepare price comparison statements.

· Negotiate commercial terms, delivery schedules, and payment conditions.

· Raise purchase orders, track delivery status, and coordinate with stores for GRN updates.

· Maintain vendor database, rate contracts, and procurement documentation.

· Coordinate with finance for invoice verification and payment follow-up.

2. Inventory & Material Management;

· Monitor stock levels and initiate timely replenishment based on consumption.

· Ensure accurate inward/outward material documentation.

· Support periodic inventory audits and assist in maintaining updated records.

· Track high-demand and slow-moving items for better planning.

3. Cross-Functional Coordination;

· Collaborate with operations, maintenance, housekeeping, kitchen, academic and admin teams.

· Understand material needs across technical, hospitality, office, and training functions.

· Support project procurement, service contracts, and AMC renewals.

· Ensure timely supply of materials and consumables to all departments.

4. Vendor Development & Relationship Management:

· Identify new vendors and build reliable supply channels.

· Evaluate vendor performance on pricing, quality, delivery, and service.

· Maintain strong supplier relationships to ensure service reliability.

· Coordinate for timely contract renewals and service agreements.

5. Compliance, Documentation & Process Adherence:

· Ensure compliance with procurement policies and statutory requirements.

· Maintain all purchase files, POs, invoices, delivery challans, and approval records.

· Support internal and external audits with accurate documentation.

· Follow ethical, transparent, and professional procurement practices.

6. Cost Optimization & Continuous Improvement:

· Identify cost-saving opportunities through negotiation and alternate sourcing.

· Conduct market research and update pricing trends.

· Suggest improvements in procurement workflow and operational efficiency.

· Assist in annual budgeting and procurement planning.

Sector-Specific Capability Coverage:

Power Plant / Industrial Requirements

· Procurement of electrical, mechanical, and instrumentation spares.

· Support preventive and breakdown maintenance material requirements.

· Ensure availability of critical spares like relays, VFDs, motors, switchgear components, and pumps.

Resort / Hospitality / Farm Retreat Operations:

· Procurement of groceries, housekeeping items, linens, and guest amenities.

· Coordinate with kitchen and housekeeping for daily and weekly procurement needs.

· Source eco-friendly and sustainable materials from local vendors.

Training Academy / Education Facility:

· Procurement of stationery, books, uniforms, and training materials.

· Purchase IT equipment such as projectors, computers, and lab materials.

· Support batch-wise academic and facility requirements.

Job Types: Full-time, Permanent, Volunteer

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Paid sick time

Work Location: Remote