Process Coordinator

You will be the operational support for the Marketing Team, acting as the primary link between Marketing and Accounts. This role is focused on:

1. Workflow Management:

   Tracking and coordinating all marketing tasks.

2. Financial Clearance:

   Ensuring vendor bills are accurately processed and paid using

   Excel, ERP, and BSF software

   .

KEY RESPONSIBILITIES

• Project Coordination:

  Help manage and track marketing projects (design work, events, etc.). Follow up with team members to ensure deadlines are met.

• Vendor Bill Processing (CORE DUTY):

  Handle the full clearance process for all vendor invoices (printing, media, services).

• Financial Data Entry:

  Use

  Advanced Excel

  for budget tracking and promptly enter all marketing costs into the company's

  ERP system

  and the specific

  BSF Bill Clearance Software

  .

• Vendor Bill Clearance Workflow:

1. Verification:

   Check the vendor invoice against the work completion or Purchase Order (PO).

2. Approval Routing:

   Send the invoice to the Marketing Manager for internal approval.

3. System Entry:

   Input verified data into the

   ERP System

   and upload the document into the

   BSF Software

   .

4. Tracking & Follow-up:

   Monitor the bill status and follow up with the Accounts team to ensure payment release.

5. Documentation:

   Organize and maintain records of all cleared invoices.

• Reporting:

  Assist in preparing regular reports on project timelines and budget spending.

MANDATORY SKILLS & REQUIREMENTS

• Degree in Marketing, Finance, or a related field.
• Minimum

  1 to 3 years

  of relevant experience in coordination or administrative finance support.

• Essential Software Expertise:

• Advanced Microsoft Excel

  (Proficiency in VLOOKUP, Pivot Tables, and tracking formulas is required).
• Working knowledge of a corporate

  ERP system

  .
• Familiarity with

  BSF Software

  or similar proprietary bill processing systems.
• Strong verbal and written communication skills to effectively coordinate between teams.
• Excellent organizational skills and a keen eye for detail.