Process Coordinator - Female

Job description:

Role Overview

A Process Coordinator ensures that the designed (FMS) process runs seamlessly. She acts as the operational backbone—monitoring workflows, supporting users, catching issues early, and escalating appropriately to drive process integrity and continuous improvement.

Core Responsibilities

1. Process Ownership & Oversight

Serve as the daily guardian of the FMS, ensuring all users follow documented procedures and scheduled activities correctly.

Handle queries from process users—clarify steps, troubleshoot, and guide them through the correct procedures.

2. Follow‑Ups & Coordination

Track progress of outstanding actions (tasks, work orders, approvals).

Proactively follow up with stakeholders to ensure timely completion.

Serve as the primary liaison when issues arise, coordinating with the SCT Head to resolve escalations immediately. Prompt reporting to management is crucial.

3. Issue Detection & Escalation

Vigilantly audit process metrics (timeliness, completion, exceptions).

Identify breakdowns in procedure or tool usage and escalate without delay to managers or SCT Head.

4. Auditing & Quality Control

Perform regular and ad-hoc audits of process adherence and data accuracy.

Maintain logs of issues and resolutions, and prepare concise reports for management action.

5. Reporting & Communication

Update managers and stakeholders immediately about critical concerns.

Document findings, best practices, training needs, and improvement recommendations.

6. Training & Support

Guide and train FMS process users on procedural steps and tool usage.

Create FAQs, quick-reference guides, or checklists to support efficient execution.

7. Technical Proficiency

• Knowledge of Excel & Google Sheets
• Comfortable managing process flows.
• Basic data analysis skills to surface trends, bottlenecks, and efficiency gains.
• Desired Traits & Behaviors

Trait

• Why It Matters
• Vigilant & Detail‑Oriented
• Ensures no issue or deviation goes unnoticed; audits are sharp and thorough.
• Proactive & Responsive
• Follows up without prompting; escalates immediately when needed.
• Strong Communicator
• Confidently liaises with SCT head, users, and managers; presents findings clearly.
• Analytical & Tech-Savvy
• Uses Excel/Sheets to surface insights; identifies patterns and root causes.
• Personable & Credible
• Capable of addressing stakeholder concerns; offers support.
• Smart & Confident
• Trusted voice; rapid learner; makes sound judgments under pressure.

Key Deliverables

• Routine audits of FMS usage, compliance, and SLA metrics.
• Follow‑up logs for overdue tasks, escalations, and resolutions.

Job Type: Full-time

Pay: Up to ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Application Question(s):

• ARE YOU AVAILABLE TO JOIN IMMEDIATELY?
• Do you have experience in process co-ordinating

Work Location: In person