Job Overview: We are seeking a highly organized and detail-oriented HR Specialist with a focus on U.S. Onboarding to join our team. In this role, you will be responsible for managing a comprehensive range of onboarding and offboarding tasks, ensuring compliance with U.S. regulations, and supporting new hires through their integration into our organization. You will handle tasks related to I-9, E-Verify, Background Checks (BGC), Driver’s License Checks, HIPAA and BLS Certification Renewals, and much more, ensuring a smooth transition for employees from hire to separation. Requirements: In order to be eligible to hold the HR Specialist position, an employee must meet the following criteria: Have a high school diploma Have at least 1 year of experience related to Human Resource and/or Payroll administration Have exceptional attention to detail Demonstrate a clear understanding of and belief in KNR Therapy’s mission, vision, values, and operating principles Exposure to Outsourcing Industry: Prior experience or understanding of the outsourcing industry is preferred. HRMS Experience: Familiarity with Human Resource Management Systems (HRMS) is a plus. Advanced Excel Skills: Strong proficiency in Microsoft Excel, including creating reports, analyzing data, and managing workflows. Responsibilities: The HR Specialist is responsible for the following new hire tasks: · Draft and send offer letters and Background check forms · Accuracy of the HR Training and Onboarding Monday.com board · Creation, monitoring and completion of HR onboarding events in Paylocity · Creation, monitoring and completion of BT 40-hour courses in Central Reach Institute · Securing a background check · Obtaining references Onboarding Compliance: Manage the completion of I-9 forms, process E-Verify for new hires, and coordinate Driver’s License Checks and Background Checks (BGC). Fingerprinting Scheduling: Coordinate the fingerprinting process for employees as required by the job position. Certifications & Training: Oversee HIPAA and BLS Certification renewals, ensuring timely completion and tracking for all necessary certifications. Offboarding & Separations: Handle offboarding tasks such as inactivating accounts, deleting email addresses, and ensuring proper transition of separated employees. Course Completion Monitoring: Track and manage course completion status, ensuring that all mandatory training is completed on time. Utilize if-then situations to trigger automatic communications via templates and updates on the Monday.com board. Reference Verification: Obtain reference names for new hires and coordinate communication to gather completed reference surveys. Account Management: Create Central Reach accounts and input necessary Meta Data to ensure all employee records are updated and accurate. New Hire Documentation: Process email request forms for new hires, ensuring that HR emails are properly submitted through Invincia and tracking requests on Monday.com. Weekly Orientation Invitations: Send weekly invitations to orientation for new hires, ensuring their emails are added to the attendee list. Progress Tracking: Regularly check the Central Reach Institute for course and training progress, ensuring that new hires complete all necessary onboarding courses. The HR Specialist is responsible for the following HR support tasks: · Initial and renewal HIPAA and BLS certifications · Annual background checks · Accuracy of Paylocity HR and PR files o PTO/UTO profiles o HIPAA/BGC/BLS skills o Employee status o Employee compensation configuration o Attendance points · Employee Navigator configuration and maintenance · Offboarding tasks associated with separation · Updates to employee status · Updates for compensation changes Perks and Benefit: Remote Work Opportunity Salary - 38,000 - 40,000/month Industry IT Services and IT Consulting Employment Type Full-time Show more Show less
