Planning Manager

Role & responsibilities

project planning, scheduling, monitoring, cost control, documentation, analytics, and coordination

NICMAR training strengthens competencies in project management, contract management, planning tools, risk management, and project controls.

Education:

• Bachelors degree in civil engineering

• NICMAR certification

Experience required:

• Proven track record in handling Industrial Construction base-built projects

Willingness to work on-site throughout Karnataka

• Proficiency in MSP for construction projects (Level 5 or above), with excellent presentation skills, report generation abilities, and experience in design/project meeting coordination

• Demonstrated project management expertise

• Minimum of 9 years of relevant experience

Key Responsibilities

1. Project Planning & Baseline Preparation

• Develop the

  Master Project Schedule

  using tools like Primavera (P6) or MS Project.
• Prepare detailed schedules for

  civil, structural, mechanical, electrical, and utility works

  .
• Establish planning deliverables such as:
  
• Work Breakdown Structure (WBS)
  
• Critical Path Method (CPM) schedules
  
• Resource-loaded schedules
  
• Cost-loaded schedules
  
• Define milestones, dependencies, sequencing, and interfaces between trades.
  

2. Project Monitoring, Tracking & Reporting

• Monitor project progress against the baseline schedule using earned value management (EVM).
  
• Conduct weekly and monthly schedule updates and identify deviations.
  
• Prepare MIS reports, dashboards, and progress S-curves for management.
  
• Measure productivity and analyze slippages to determine root causes.
  
• Forecast completion dates and advise stakeholders on recovery measures.
  

3. Cost Control & Budget Monitoring

• Track project costs, commitments, and cash flows.
  
• Assist in preparation of project budgets and cost estimates.
  
• Perform variance analysis between planned vs. actual cost and time.
  
• Support cost optimization initiatives and value engineering exercises.
  

4. Contract Management & Claims

• Review contract documents, scope of work, and technical specifications.
  
• Track contractual obligations, deliverables, and compliance requirements.
  
• Prepare supporting documents for extension of time (EOT) claims, variations, and change orders.
  
• Coordinate with contractors and consultants for claim substantiation.
  

5. Documentation & Project Control Systems

• Maintain project documentation including:
  
• Drawings (IFC, shop drawings, revisions)
  
• RFI logs
  
• Inspection records
  
• Quality documentation
  
• Method statements & work procedures
  
• Develop and maintain

  Document Control Systems

  using DMS platforms (Aconex, Procore, Asite, etc.).
• Ensure version control, proper filing, and traceability of all project documents.
  

6. Coordination & Communication

• Coordinate with design teams, contractors, consultants, client representatives, and procurement departments.
  
• Lead weekly progress review meetings and align all stakeholders.
  
• Ensure timely flow of drawings, approvals, and material submittals.
  
• Facilitate communication between execution teams and senior management.
  

7. Risk Analysis & Mitigation Planning

• Conduct risk assessments and identify schedule-related risks.
  
• Prepare risk registers and propose mitigation and contingency plans.
  
• Analyze high-impact events affecting industrial projects, such as machinery delays or specialized equipment installation.
  

8. Procurement Planning & Material Tracking

• Develop procurement schedules aligned with project timelines.
  
• Track long-lead items such as structural steel, industrial equipment, and specialized machinery.
  
• Coordinate with vendors to ensure timely material delivery to prevent delays.
  

9. Quality, Safety & Compliance Support

• Ensure planning supports quality and safety requirements.
  
• Track inspection schedules, quality documentation, and compliance with codes and standards.
  
• Plan sequences to reduce rework, site congestion, and safety hazards.
  

10. Reporting to Senior Management & Clients

• Provide executive-level dashboards and summary reports.
  
• Present schedule risks, recovery plans, and mitigation strategies.
  
• Support decision-making by analyzing scenarios and critical path impacts.

Preferred candidate profile

Immediate Joiners or candidates who can join within 30 days maximum.