People & Operations Coordinator

Job Title: People & Operations Coordinator (HR & Sales Support)

Location: Mumbai

Reporting to: Founder / CEO

Role Overview

This role is a multi-functional coordination position supporting Human Resources, Sales Operations, and leadership logistics. The person will manage recruitment coordination, internal people initiatives, and day-to-day operational support, while also acting as a support to the Sales Coordinator.

Recruitment activities will be periodic and not a full-time HR role, making this position ideal for someone who enjoys coordination, follow-ups, and structured execution.

Key Responsibilities

1. HR & Recruitment Support

Coordinate end-to-end recruitment activities:

Job postings

Resume screening

Interview scheduling

Candidate communication & follow-ups

Coordinate onboarding formalities and documentation.

Maintain employee records and basic HR data.

Support simple HR processes (leave records, joining formalities, exit coordination).

2. People Initiatives & Team Engagement

Assist in planning and coordinating team-building activities, celebrations, and internal initiatives.

Support management in executing culture-building and engagement activities.

Coordinate logistics for internal meetings and offsites.

3. Coordination for International & Domestic Visitors

Plan and coordinate logistics for German / international teams visiting the factory, including:

Travel coordination (flights, taxis, local transport)

Hotel bookings

Factory visit schedules

Meeting coordination with internal teams

Act as a single point of coordination for visitors during their stay.

4. Sales Coordination (Support Role)

Act as a support to the Sales Coordinator when required:

CRM updates

Lead & quotation tracking, handle inbound calls and enquiries

Follow-ups with internal teams

Preparing basic sales reports or presentations

Ensure continuity during absences or high-load periods.

5. Administrative & Leadership Support

Handle coordination tasks assigned by leadership related to people, operations, or cross-team follow-ups.

Ensure smooth communication between Mumbai office, Pune factory, and sales team.

Candidate Profile

Graduate / Post-graduate in HR, Business Administration, or related field.

2-5 years of experience in HR coordination, operations, or office management roles.

Strong organizational and follow-up skills.

Comfortable dealing with senior leadership, factory teams, and international visitors.

Good communication skills (spoken and written English).

Proficient in Excel, Google Sheets, email, and basic CRM systems.

What Will Make Someone Successful in This Role

Detail-oriented and reliable

Proactive, not waiting for instructions

Comfortable juggling multiple coordination tasks

People-friendly with a practical mindset

Why This Role is Attractive

Exposure to leadership and international teams

Variety of work no two days are the same

Growth path into HR Operations, Sales Operations, or Executive Support

Direct visibility with the Founder and senior management

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Application Question(s):

• Briefly describe your experience in coordination-heavy roles (HR, operations, or office management). What were you responsible for?
• What recruitment or HR support activities have you personally handled end to end?
• This role requires frequent follow-ups with multiple teams and senior stakeholders. How do you ensure tasks are closed on time?
• Have you supported sales teams, leadership, or visiting stakeholders (travel, meetings, reports)? Please describe your experience.

Work Location: In person