Opening For Executive Assistant CEO Office

Schedule Management:

1. Manage the CEO's calendar, scheduling appointments, meetings and conferences.

2. Prioritize and handle multiple requests for meetings with the CEO.

3. Ensure the CEO is informed and prepared for upcoming commitments.

Meeting Coordination:

1. Organize and coordinate executive and board meetings, including agenda preparation, minute-taking and follow-up on action plans.

2. Arrange travel, accommodations and logistics for the CEO's business trips.

3. Prepare and distribute meeting materials and presentations.

Administrative Support:

1. Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the CEO.

2. Draft, review and manage correspondence, reports and documents for the CEO.

3. Handle confidential information with utmost discretion.

Project Management:

1. Assist in the planning and execution of special projects and initiatives led by the CEO.

2. Coordinate with different departments to ensure project milestones are met.

3. Track progress and provide regular updates to the CEO.

Communication:

1. Facilitate effective communication between the CEO and hospital staff.

2. Direct phone calls and emails to the appropriate departments or individuals.

3. Prepare communication briefs and reports for internal and external business communication.

Office Management:

1. Oversee the daily operations of the CEOs office, ensuring a professional and organized environment.

2. Manage office supplies, equipment and maintenance needs.

3. Supervise CEO office housekeeping staff and delegate tasks as necessary.

Required Skill Sets:

1. Excellent communication and interpersonal skills.

2. Ability to handle sensitive and confidential information.

3. Strong problem-solving and decision-making abilities.

4. Data analytical skills.

Role & responsibilities

Preferred candidate profile