Office Superintendent

Role & Responsibilities:

1. Administrative Supervision:

• Supervise daily office operations and ensure efficient workflow across departments.
  
• Maintain discipline, punctuality, and accountability of clerical and support staff.
  

2. Documentation & Records Management:

• Oversee proper maintenance of student records, staff service books, and institutional files.
  
• Ensure safe custody and easy retrieval of documents.
  

3. Coordination with Authorities:

• Act as a liaison between the college and external agencies like NMC, University, and Government bodies.
  
• Assist in preparation and submission of inspection documents and statutory reports.
  

4. Academic & Examination Support:

• Support the academic section in scheduling, records, and examination processes.
  
• Coordinate with departments to ensure timely submission of required data.
  

5. Office Communication & Orders:

• Draft and circulate office memos, notices, circulars, and official correspondence.
  
• Ensure proper communication flow within the institution.
  

6. Compliance & Audits:

• Assist in audits, NAAC/NIRF/NMC inspections, and ensure institutional compliance.
  
• Maintain confidentiality of sensitive administrative data.
  

7. General Administration:

• Monitor performance of junior clerical staff and report to the Dean or Registrar.
  

Preferred Candidate Profile:

• Educational Qualification:

• Graduate or Postgraduate in any discipline (Commerce, Management, or Public Administration preferred).
  

• Experience:

• Minimum 5

  years

  of relevant experience in administration, with at least 2

  years in a supervisory role

  , preferably in a

  medical college or educational institution

  .

• Technical Skills:

• Proficient in

  MS Office (Word, Excel, PowerPoint)

  .
• Experience with

  ERP software or institutional management systems

  .
• Typing skills in English and knowledge of record digitization is an added advantage.
  

• Knowledge Base:

• Familiar with

  National Medical Commission (NMC)

  and

  university-related

  compliance requirements.
• Understanding of institutional filing systems, academic documentation, and service rules.
  

• Soft Skills:

• Excellent

  written and verbal communication

  skills in English and local language.
• Strong

  interpersonal and leadership

  qualities.
• Ability to handle confidential matters with

  discretion and integrity

  .
• Problem-solving attitude and ability to work under pressure.