Dr. D. Y. PATIL MEDICAL COLLEGE, HOSPITAL AND RESEARCH CENTRE, PIMPRI, PUNE - 411018

Role & Responsibilities: Administrative Supervision: Supervise daily office operations and ensure efficient workflow across departments. Maintain discipline, punctuality, and accountability of clerical and support staff. Documentation & Records Management: Oversee proper maintenance of student records, staff service books, and institutional files. Ensure safe custody and easy retrieval of documents. Coordination with Authorities: Act as a liaison between the college and external agencies like NMC, University, and Government bodies. Assist in preparation and submission of inspection documents and statutory reports. Academic & Examination Support: Support the academic section in scheduling, records, and examination processes. Coordinate with departments to ensure timely submission of required data. Office Communication & Orders: Draft and circulate office memos, notices, circulars, and official correspondence. Ensure proper communication flow within the institution. Compliance & Audits: Assist in audits, NAAC/NIRF/NMC inspections, and ensure institutional compliance. Maintain confidentiality of sensitive administrative data. General Administration: Monitor performance of junior clerical staff and report to the Dean or Registrar. Preferred Candidate Profile: Educational Qualification: Graduate or Postgraduate in any discipline (Commerce, Management, or Public Administration preferred). Experience: Minimum 5 years of relevant experience in administration, with at least 2 years in a supervisory role , preferably in a medical college or educational institution . Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint) . Experience with ERP software or institutional management systems . Typing skills in English and knowledge of record digitization is an added advantage. Knowledge Base: Familiar with National Medical Commission (NMC) and university-related compliance requirements. Understanding of institutional filing systems, academic documentation, and service rules. Soft Skills: Excellent written and verbal communication skills in English and local language. Strong interpersonal and leadership qualities. Ability to handle confidential matters with discretion and integrity . Problem-solving attitude and ability to work under pressure.