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Office Coordinator

Office Coordinator

Alter Domus

2 - 4 years

6 - 10 Lacs

hyderabad

Posted:2 months ago| Platform:

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Skills Required

facilities management hvac administration management fire safety surveying background mechanical maintenance supervision transport management housekeeping management cafeteria management

Work Mode

Hybrid

Job Type

Full Time

Job Description

Role & responsibilities

We are seeking a Postgraduate with 2-3 years experience in a Facilities, Maintenance / construction or surveying background. Some experience and knowledge of managing both technical services (engineering & maintenance) and soft services (housekeeping, security, transport, cafeteria, etc.). The candidate will be responsible for ensuring seamless day-to-day operations, compliance, vendor management, and maintaining a safe, secure, and efficient workplace.

Technical Services:

Understands the engineering design and operational aspects of the utility systems and equipment at location.
Supervise operations and maintenance of electrical, mechanical, HVAC, fire safety and other critical equipment.
Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures.
Implement the preventive maintenance program to reduce the risk of sudden failures of critical equipment.
Provide training to on-site teams on equipment procedures and implementation.
Support service delivery teams on equipment maintenance and upkeep.
Conduct regular inspections to ensure that the procedures are being followed and updated as required.
Communicate to the FM through on all incidents and all-important operational issues which requires his assistance, guidance, and approval.
Ensure building compliance are checked for site and records maintained.
Ensure Planned Preventive Maintenance activities are undertaken in accordance with the schedule.
Ensure the implementation and management of Risk and Safety work practices as per standards.
Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures.
Ensure preventive and breakdown maintenance is carried out as per schedule with minimal downtime.

Soft Services:

Oversee housekeeping, pest control, security, transport, cafeteria, and waste management operations.
Ensure adherence to hygiene, safety, and quality standards.
Monitor vendor performance and drive service level improvements.
Monitor transport services.

General Responsibilities:

Experience in Facilities Management, construction, surveying / engineering back ground is preferred.
Strong Customer Service focus
Maintain Stock at site related to HK and Pantry Consumables.
Follow up weekly Movements and update to SPOC.
Excellent people skills and ability to interact with a wide range of staff & stakeholder demands.
Knowledge of Occupational Safety requirements
Bachelors degree in technical related field or equivalent work experience.
Manage budgets, cost optimization, and MIS reporting for facilities operations.
Handle vendor negotiations, contracts, and service agreements.
Lead emergency response planning, ERT drills, and workplace safety measures.
Liaise with stakeholders, leadership teams, and external agencies for smooth operations.
Drive digital initiatives and technology adoption in facility management.
Excellent written and verbal communication skills;
High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel and Outlook);
Ability to visit multiple office areas, and run errands locally;
Deadline-driven and highly organized workstyle with exceptional attention to detail; and
Ability to quickly learn new concepts and excel in a fast-paced, dynamic team environment

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Office Coordinator