Office Assistant

Job Description – Office Assistant (Purchase & Documentation)

Position: Office Assistant – Purchase & Documentation
Location: Sector -07, Gandhidham
Department: Procurement / Administration
Reports To: Purchase Manager / Project Manager

Role Overview:

The Office Assistant will be responsible for handling day-to-day purchase-related activities, assisting in procurement documentation, managing client correspondence (mails & letters), preparing and issuing Purchase Orders (POs), and maintaining proper records to support smooth business operations.

Key Responsibilities:

• Purchase Support:
• Assist in preparing and processing Purchase Orders (POs) as per requirement.
• Follow up with vendors for quotations, delivery schedules, and pending supplies.
• Maintain and update purchase records/files for reference and audit purposes.
• Client Communication:
• Draft and respond to client emails and official letters related to procurement and routine office matters.
• Maintain polite and professional communication with clients and vendors.
• Documentation & Filing:
• Maintain proper documentation of quotations, POs, work orders, and correspondence.
• Assist in preparing covering letters, reports, and other project-related documents.
• Organize and update physical and digital records for easy retrieval.
• Coordination:
• Coordinate with internal departments (Accounts, Site Team, Store, etc.) for purchase requirements.
• Follow up with suppliers for timely delivery and submission of documents.
• General Office Assistance:
• Provide administrative support in day-to-day activities.
• Ensure timely circulation of mails, documents, and approvals.

Skills & Qualifications:

• Graduate (preferred in Commerce/Administration or related field).
• 1–3 years of experience in office assistance or purchase-related work (Freshers with good skills may also apply).
• Basic knowledge of procurement and documentation.
• Proficiency in MS Office (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Strong organizational skills and attention to detail.

Key Attributes:

• Positive attitude and willingness to learn.
• Ability to work under deadlines.
• Team player with multitasking ability.
• Professional and courteous communication skills.

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

• Cell phone reimbursement

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person