Office Administrator

Job description

Location: Aundh, Pune (On-site)

Experience: 1–3 years

Employment Type: Full-time

Job Overview:

We are seeking a dependable and detail-oriented Office Administrator to manage daily office operations, employee attendance, leave and salary coordination, meetings, and team follow-ups. The role bridges administration, ensuring smooth functioning of the office while assisting management in monitoring work and reporting progress.

Key Responsibilities: Office Administration (Daily Operations)

• Oversee daily functioning of the office including cleanliness, housekeeping, pantry, and supplies.
• Manage vendors for utilities, internet, and office maintenance.
• Handle courier, parcels, and documentation.
• Maintain office assets, inventory, and ensure equipment is in working order.
• Greet and assist visitors, clients, and vendors.

Attendance, Leave & Salary Coordination

• Monitor daily staff attendance and track irregularities.
• Maintain leave records and ensure timely updates.
• Provide accurate attendance & leave inputs for payroll processing.
• Prepare reports on late arrivals, absenteeism, and leave balances.

Meetings & Coordination

• Schedule and manage online meetings using Microsoft Teams.
• Share agendas, record minutes, track follow-ups, and circulate action items.
• Ensure smooth communication between teams and management.

Task & Work Monitoring

• Track team tasks and deadlines; follow up for completion.
• Monitor Jira (or other task management tools) and highlight pending/delayed tasks.
• Report overall progress and issues to management regularly.

HR & Employee Support

• Maintain employee records and assist in basic HR documentation.
• Support new employee onboarding (basic orientation, office setup, etc.).
• Act as the first point of contact for staff queries related to office policies and operations.

Skills & Requirements:

• Bachelor’s degree in HR, Business Administration, or related field.
• 1–3 years of experience in HR/Administration/Operations.
• Proficiency in MS Office & Microsoft Teams.
• Knowledge of attendance, leave, and payroll coordination.
• Familiarity with Jira or other project/task tracking tools (preferred).
• Strong organizational, communication, and follow-up skills.

What We Offer:

• Dual exposure to Office Administration in a growing IT company.
• Opportunities to coordinate directly with management and teams.
• A professional environment that encourages growth and learning.

Job Type: Full-time

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person