Office Administrator

Role & responsibilities

Administrative Support: Perform a wide range of administrative duties, including answering phones, managing emails, scheduling meetings, and organizing office supplies.

• Office Coordination: Manage the office environment, ensuring it is clean, organized, and efficient. Handle office equipment, oversee maintenance, and coordinate any required repairs.
• Record Keeping: Maintain accurate files, records, and documentation, both electronically and in physical formats. Ensure confidentiality of sensitive information.
• Communication Management: Serve as a liaison between different departments, clients, vendors, and visitors. Communicate important information across teams.
• Scheduling & Calendar Management: Schedule meetings, appointments, and travel arrangements for executives and team members. Ensure meetings are set up and properly managed.
• Financial Administration: Assist with basic financial tasks such as Bank related work and managing office budgets.
• Inventory Management: Monitor and maintain office supplies inventory, order replacements as necessary, and track usage.
• Human Resources Support: Assist in HR-related tasks, such introducing new joiners to the team by coordinating their first-day activities, orientation sessions, and providing necessary resources.
• Event Coordination: Plan and coordinate office events, meetings, and company functions as needed.
• Vendor Management: Establish and maintain relationships with vendors and suppliers. Negotiate contracts, manage orders, and ensure timely delivery of goods and services