Office Administrator / Facility Manager

As an Office Admin / Facility Manager, your role involves coordinating between various project sites and arranging domestic and overseas travel for the organization. You will be supervising housekeeping activities and ensuring the office premises are tidy and presentable with all necessary stationery and materials. It will be your responsibility to oversee the office assistants, ensuring their work is completed and maintaining office upkeep. Key Responsibilities: - Coordinating travel arrangements for domestic and overseas projects. - Supervising housekeeping activities. - Ensuring availability of stationary, ID cards, visiting cards, and other stationery materials. - Overseeing office assistants and ensuring office upkeep. - Managing guest services and ordering food. - Directing visitors to appropriate personnel and offices. - Answering, screening, and forwarding incoming phone calls. - Providing basic and accurate information in-person and via phone/email. - Maintaining office safety procedures and controlling access. - Ordering front office and pantry supplies and managing stock inventory. - Updating calendars, scheduling meetings, and arranging travel accommodations. - Keeping records of office expenses and costs. - Performing clerical receptionist duties such as filing and photocopying. - Supporting HR activities including guest house details. - Maintaining data on system usage, bills, AMC monitoring, vendors, and follow-ups. - Managing appointment schedules for managers. - Organizing events and coordinating during executive and annual meetings. - Managing guest house operations. - Coordinating with vendors for office admin services. - Maintaining logs of official vendor visits for HR bill generation. - Utilizing Excel for various office tasks. - Managing visitor check-ins and check-outs. Qualifications Required: - Strong organizational and multitasking skills. - Excellent communication and interpersonal abilities. - Proficiency in Microsoft Excel and office management software. - Prior experience in office administration or facility management. - Knowledge of vendor management and event coordination. - Familiarity with basic HR activities.,