Job
Description
1. Facility & Infrastructure Management Oversee daily operations of office facilities to ensure smooth functioning. Conduct routine facility checks across all floors. Coordinate and resolve issues related to IT, plumbing, electrical, and carpentry. Manage seating arrangements and locker assignments with up-to-date records. Supervise coffee machines for proper functionality, hygiene, and timely refills. Coordinate monthly/bimonthly electricity audits and ensure proper maintenance of UPS systems and cooling equipment. 2. Office Cleanliness & Hygiene Lead and supervise a 5-member housekeeping team. Ensure cleanliness across workspaces, restrooms, the pantry, and common areas. Implement daily, weekly, and monthly cleaning schedules. Ensure hygiene supplies like handwash, tissues, and sanitizers are replenished regularly. 3. Vendor Management & Procurement Identify, evaluate, and onboard vendors for office, lab, and IT needs. Negotiate contracts, pricing, and service quality. Maintain up-to-date KYC records of all vendors. Ensure all invoices are scanned and shared with the billing team before month-end. 4. Asset & Inventory Management Maintain and audit all asset records (desktops, laptops, mobile phones, etc.). Collect signed handover documents for issued assets during onboarding. Maintain a minimum backup inventory: Desktops & Laptops SIM Cards Stationery 5. Employee Onboarding & Support Assist new joiners with: Salary account opening, locker, SIM, and asset allotment Support administrative induction and orientation processes. 6. Documentation & Coordination Track and maintain office expense records, vendor bills, and service logs. Manage procurement documentation and coordinate courier/lab shipments. Ensure all registers (assets, consumables, vendor logs) are accurately maintained. 7. Meeting & Event Management Schedule internal meetings and manage logistics for guests and stakeholders. Coordinate team outings, training sessions, and annual events from planning to execution. 8 . First Aid Kit Maintenance Ensure well-stocked First Aid Kits are accessible on each floor. Conduct monthly checks and log inspection/usage details. Replace expired or used items promptly. 9. Budget Sheet Responsibilities Maintain and monitor routine office expenses within allocated limits: E nsure all costs are documented and reported accurately. 10 . Visitor Management Record visitor details: name, contact number, and purpose of visit. Immediately notify the respective point of contact (POC). To maintain security, visitors are allowed access only after POC confirmation.
