Job
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Occupancy Planner
Work Dynamics
What this job involves
Position’s Goal
To manage the supply, capacity and demand of Client’s portfolio of space in a specific, geographic region.
Deliverable Role / Responsibilities
Within the geography, can answer: how much space is currently available, what are the workplace conditions, and what are bottom-up seat count projections by group? Specifically, the responsibilities include:
Provides a single point of contact for geography-related planning questions;
Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies with tops-down projections;
Participates in the development of a six-year baseline occupancy plan;
Participates in the development of the three-year plan addressing steps to achieve the six-year plan;
Tracks and reports projected versus actual seat counts;
Provides geographic stacking diagrams by location, by building and by floor;
Maintains and secures business units’ agreement to geographic stacking plans;
Develops preliminary program requirements for each department (by building, if necessary);
Develops migration plans and sequencing of group-level moves / relocations;
Educates local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed;
Forecasts order of magnitude scopes, schedules and budgets for project moves planned to occur based on stacking plans / strategy;
Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
Recommends and enforces space policies/standards, procedures and protocols;
Develops, maintains and reports space allocation plans, and if applicable, issues space allocation reports.
Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment). Present Audit Data to Senior OP & Leadership.
Assist in developing site-specific Planning Strategies with Senior Leadership
Liaison Role / Responsibilities
In addition to providing the information listed above, the management responsibilities of this role include:
Field Verify Occupancy Planning Data
Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves; and
Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members.
Activities / Deliverables
Assists in Issuing the Quarterly Report: The quarterly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
Facilitates and/or resolves issues identified in the weekly planning meeting;
Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves;
Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members; and
Provides performance review input for planning assistants and CAD administrators.
Interaction
To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:
Group-level leaders to collect seat count forecasts, and resolve seat count forecast discrepancies;
Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership’s numbers and those collected at the group-level;
Planning assistants and CAD administrators to review and resolve campus/building-specific forecasts, needs, concerns, and issues;
Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts
Corporate Finance and HR groups to gather forecast plans and Top-Down projections
Corporate Services to review and resolve planning forecasts, needs, concerns, and issues;
Workplace Strategy team to understand workplace initiatives and strategies.
Other internal client teams participating in space and portfolio strategies.
Sound like you? To apply you need to be:
Education / Yrs of Experience
Bachelor's degree in architecture, interior design, or related field with a minimum of three to five years or experience in a corporate environment.
Skills
AutoCAD, Microsoft Excel, PowerPoint, IWMS (example Archibus, Planon, Tririga, etc)
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
