Looking For Front office cum Admin Assistant

Role Overview

The Front Office cum Admin Assistant will be responsible for managing the reception area, handling incoming calls, coordinating travel arrangements, and ensuring smooth day-to-day housekeeping and office administration. The role requires excellent communication skills, a pleasant personality, and strong organisational abilities.

Key Responsibilities:-

Front Desk & Visitor Management

• Manage the front desk and act as the first point of contact for visitors and employees.
  
• Greet and assist guests professionally; maintain the visitor register and issue visitor passes.
  
• Handle incoming and outgoing couriers; maintain courier logs.
  
• Ensure the reception area is clean, presentable, and well-maintained at all times.
  

Telephone & Communication Handling

• Attend, screen, and route incoming phone calls to appropriate departments.
  
• Take accurate messages and ensure timely follow-up.
  
• Manage general inquiry emails and respond or forward appropriately.
  

Travel Desk Coordination

• Coordinate travel arrangements for employees, including booking flights, trains, hotels, and local transport.
  
• Maintain travel records and track bookings for cost optimization.
  
• Assist with itinerary preparation and ensure timely confirmations.
  

Housekeeping & Office Maintenance

• Supervise housekeeping staff to ensure office cleanliness and hygiene standards.
  
• Monitor consumables (pantry items, stationery, housekeeping materials) and replenish stock as required.
  
• Coordinate with facility vendors for repairs, maintenance, and AMC services.
  
• Ensure meeting rooms and common areas are well-maintained and ready for use.
  

Administrative Support

• Assist in preparing administrative reports and documentation.
  
• Support HR/Admin in organizing office events, meetings, and employee engagement activities.
  
• Manage filing, documentation, and other clerical tasks as required.
  

Skills & Competencies

• Excellent verbal and written communication skills.
  
• Pleasant personality with a customer-service mindset.
  
• Proficiency in MS Office (Word, Excel, Outlook).
  
• Strong organisational and multitasking abilities.
  
• Ability to work independently with a sense of responsibility.
  

Qualification

• Graduate in any discipline.
  
• Prior experience in front office, administration, or hospitality preferred.
  

Working Conditions

• Full-time, on-site role.
  
• Requires coordination across departments and vendors.