Logistics Documentation Executive (Shipping Line)

Key Responsibilities

• Handle complete export and import documentation for sea shipments.
• Prepare and verify Bill of Lading (BL), Shipping Instructions, Packing List, Commercial Invoice, COO, Certificate of Origin and other related documents.
• Coordinate with shipping lines, freight forwarders, CHA (Custom House Agents), and transporters for smooth cargo movement.
• Ensure compliance with customs regulations, INCOTERMS, and international trade requirements.
• Manage pre-shipment and post-shipment documentation including LC (Letter of Credit) requirements.
• Monitor and update shipment status, track containers, and maintain accurate records.
• Liaise with clients to ensure timely documentation and resolve queries related to shipments.
• Assist in filing SI (Shipping Instructions), VGM (Verified Gross Mass) and other regulatory submissions.
• Prepare MIS reports on shipment status, documentation, and freight costs.
• Support the operations team in handling documentation-related discrepancies and audits.

Skills & Competencies

• Strong knowledge of export-import procedures and shipping documentation.
• Familiarity with EDI filing, customs clearance, and port formalities.
• Good communication skills to interact with clients, shipping lines, and internal teams.
• Proficiency in MS Office (Excel, Word, Outlook) and logistics software/ERP.
• Attention to detail with ability to handle multiple shipments simultaneously.

Educational Qualification

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person