Legal Clerk

We are looking for a meticulous and highly organized Legal Coordinator with a focus on managing document workflows for an executive-level position. The role will involve overseeing the printing, scanning, and proper organization of critical documents and files to ensure seamless business operations. The ideal candidate will have experience in office administration, exceptional attention to detail, and the ability to maintain a structured and organized digital and physical document system.

Key Responsibilities:

Document Management:

• Ensure timely and accurate printing of high-priority documents, reports, and presentations for the executive team.
• Coordinate and manage the daily printing requirements, ensuring that all materials are error-free and ready for meetings, presentations, or events.
• Troubleshoot and maintain office printing equipment, ensuring optimal performance and addressing any technical issues as they arise.

File Naming & Organization:

• Develop and implement a standardized file naming convention for both digital and physical documents.
• Organize, classify, and archive both electronic and hard copy files in a manner that ensures quick retrieval, confidentiality, and compliance with company policies.
• Regularly audit and update the filing system to ensure efficiency, accuracy, and accessibility.

Scanning & Digitization:

• Scan physical documents and convert them into high-quality digital formats for easy sharing, storage, and retrieval.
• Ensure that all scanned documents are named correctly, filed according to company protocols, and are stored securely in appropriate digital repositories.
• Oversee the management and retention of digital files, ensuring compliance with privacy and legal standards.

Data Entry & Document Processing:

• Input data from scanned or printed documents into various internal databases, ensuring consistency and accuracy in data entry.
• Coordinate the preparation and processing of sensitive documents for distribution to stakeholders.
• Assist with creating digital backups of important files to prevent loss of critical information.

Executive Support:

• Provide clerical support to senior executives as needed, including preparing documents for meetings, handling correspondence, and coordinating schedules.
• Ensure the timely delivery of documents and materials required for executive decision-making and day-to-day operations.

Confidentiality & Compliance:

• Handle confidential documents and sensitive information with the highest level of discretion.
• Ensure all document management practices adhere to organizational policies, data protection laws, and compliance standards.

General Office Support:

• Manage and coordinate other administrative tasks, such as filing, organizing, and maintaining office supplies as necessary.
• Act as a liaison between the executive office and other departments to ensure document flow and information dissemination.

Qualifications:

· Education: LLB

· Personal Traits:

• Strong work ethic and initiative.
• Excellent problem-solving skills, especially with office equipment and document management challenges.
• High degree of professionalism and ability to interact with top-level executives, clients, and stakeholders.

Job Type: Full-time

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

• Food provided

Schedule:

• Day shift

Experience:

• Legal: 1 year (Required)

Work Location: In person